Legal Support Specialist

Greenberg Traurig (GT) is a global law firm with locations across 15 countries, offering competitive compensation, an excellent benefits package, and a collaborative environment. This role is based in our New York City office on an in-office basis, with regular in-office presence required for day-to-day operations, team meetings, training, and relationship building.

About the Role

The Legal Support Specialist will provide high-level legal support to a team of attorneys, including complex technical, document processing, and administrative services. The successful candidate will manage all aspects of the professional responsibilities of assigned attorneys and coordinate extensively with clients. Flexibility to work overtime as needed is required.

Responsibilities

• Coordinates creation, editing, proofreading, and processing of legal documents (e.g., correspondence, memoranda, closing documents, pleadings) upon request of assigned attorneys.
• Maintains legal files (both paper and electronic), organizes and files documents in designated order, and updates case information.
• Scans and organizes legal files, manages document deliveries, and tracks final executed documentation.
• Receives and evaluates telephone calls for supported attorneys, fields calls, and conveys messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons.
• Collaborates with Paralegals and other legal support team members.
• Attends team strategy meetings and leverages firm resources effectively.
• Assists with overflow work and special projects as assigned.

Requirements

• Bachelor’s Degree or equivalent experience preferred.
• 3 years of experience within a law firm or other professional organization.
• Knowledge of laws, legal codes, court procedures, or agency rules of assigned practice group/department (e.g., State and Federal court filing, including e-filings).
• Experience with e-filing.

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses.
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to collaborate well in a team and work under pressure to meet strict deadlines.
• Recognizes confidential, sensitive, and proprietary information and maintains confidentiality.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), document management, and other office technologies.
• Exceptional computer skills and ability to learn new software applications quickly.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT) to support daily workflow.

Pay

The expected pay range for this position is $41.57 - $45.94 per hour. Salary will be determined based on education, experience, job-related factors permitted by law, internal equity, and market data, including geographic pay differentials.

Benefits

• Discretionary bonus (for full-time employees).
• Health insurance with optional HSA, short-term disability, long-term disability, dental insurance, and vision care.
• Life insurance, Healthcare and Dependent Care Flexible Spending Accounts, and 401K.
• Vacation, sick time, and an employee assistance program.
• Additional voluntary programs: accident insurance, voluntary life, voluntary disability, critical illness and cancer insurance, and pet insurance.
• Commuter and Transit programs (available in certain markets).