Legal Support Specialist

About the role

As a Legal Support Specialist at Hy-Vee, you provide essential administrative support to the attorneys in the Legal department as they advise and support every area of the company.

Responsibilities

• Provide day-to-day administrative support to the attorneys in the Legal Department as they support business areas across the company.
• Prepare, proofread, copy, and distribute a wide range of documents and correspondence, including letters, memoranda, reports, other materials on behalf of department attorneys.
• Learn and apply department technology, including artificial intelligence tools, to complete administrative tasks more efficiently and to support the department’s workflows.
• Absorb and manage meeting schedules and outside appointments for department leadership, including coordination with internal and external parties.
• Manage incoming and outgoing mail, including opening, sorting, distributing, and recording correspondence; sign receipts for abstracts and related materials.
• Notarize documents as authorized.
• Answer and route telephone calls professionally, assist callers, and greet individuals meeting with department leadership.
• Respond to procedural inquiries and provide information on legal matters when authorized to do so.
• Support compilation of information for the semi-annual litigation report and assist with filing and document management.
• Request checks and submit invoices to the Accounting Department, as needed.
• Maintain confidentiality with all executive decisions, personnel, wage, trust fund, stockholder, and legal information.

Requirements

• Commitment to the Hy-Vee mission and a willingness to promote the values of the company.
• Excellent written and verbal communication skills, with the ability to prepare professional correspondence with a high degree of accuracy.
• Strong interpersonal skills and the ability to relate to and interact with people at all levels in a friendly, professional manner.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn and navigate job-specific legal and administrative platforms.
• Adaptability and a willingness and ability to learn and apply new technology, including artificial intelligence tools, to work more efficiently and support continuous improvement in the department.
• A proactive, growth-oriented approach, with a desire to take on new responsibilities and become an integral contributor to the Legal department.
• Strong organizational skills with the ability to manage multiple tasks and competing deadlines in a fast-paced environment.
• Able to identify problems and develop and execute solutions with minimal supervision.
• High degree of discretion and professionalism when handling sensitive and confidential information.
• Ability to maintain a high level of confidentiality as it pertains to executive, legal, personnel, and company information.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 3 to 5 years of administrative experience in a professional setting that required strong attention to detail and process discipline preferred, for example, in a legal, executive support, healthcare, financial services, or compliance environment.
• Legal or administrative education or training helpful.
• Notary Public certification preferred or willingness to obtain.

Skills

• Commitment to the Hy-Vee mission and a willingness to promote the values of the company.
• Excellent written and verbal communication skills, with the ability to prepare professional correspondence with a high degree of accuracy.
• Strong interpersonal skills and the ability to relate to and interact with people at all levels in a friendly, professional manner.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn and navigate job-specific legal and administrative platforms.
• Adaptability and a willingness and ability to learn and apply new technology, including artificial intelligence tools, to work more efficiently and support continuous improvement in the department.
• A proactive, growth-oriented approach, with a desire to take on new responsibilities and become an integral contributor to the Legal department.
• Strong organizational skills with the ability to manage multiple tasks and competing deadlines in a fast-paced environment.
• Able to identify problems and develop and execute solutions with minimal supervision.
• High degree of discretion and professionalism when handling sensitive and confidential information.
• Ability to maintain a high level of confidentiality as it pertains to executive, legal, personnel, and company information.

Benefits

Hy-Vee offers a comprehensive benefits package including health insurance, retirement plans, paid time off, and more. Please visit our website for more details.

Pay

The pay for this role is $18.00 - $20.00 per hour, depending on experience.

Schedule

This role is full-time and Monday through Friday, with occasional evening and weekend work as needed.