Legal Support Specialist

Position Summary

The Legal Support Specialist provides high-level administrative and legal support to multiple attorneys within the litigation practice group. This role requires a dependable, proactive professional who is comfortable managing a broad range of responsibilities that support attorneys’ day-to-day workflow.

Key Responsibilities

• Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.
• Edits, proofreads, and processes legal documents upon request of assigned attorneys, including preparing correspondence, memoranda, documents, presentations, or other practice specific documents.
• Helps create and maintain tracking tools for client contact lists, business development activities, deadlines, status of assignments, and provide updates upon request.
• Provides status updates to attorneys on deadlines, tasks, and progress. Escalates issues or delays as needed.
• Fulfills outstanding tasks, documents, or pending approvals ensuring workflow moves forward according to agreed timelines.
• Collaborates with court reporters, process servers, e-discovery vendors, translators, or printing services to ensure timely deliverables and logistics.
• Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access, and dial-in information).
• Coordinates in-person meetings with clients and other counsel, including scheduling conference rooms, greeting visitors, facilitating food delivery, coordinating IT services, and providing other support as needed.
• Aids with new client matter intake by submitting conflict check requests, opening new matters, and preparing draft engagement letters.
• Conducts basic client and matter research, including use of legal research platforms.
• Supports billing activities, including proofreading and distributing client invoices and assisting with billing and engagement inquiries.
• Coordinates with firm travel agency to book domestic and international travel arrangements.
• Prepares and submits expense reports and reimbursement requests accurately and timely.
• Organizes and maintains electronic and paper legal files in accordance with designated filing standards.

Qualifications

• Strong attention to detail, organizational, and time-management skills.
• Responsive and professional, with a focus on providing excellent client service.
• Able to format documents and PowerPoint presentations using firm templates.
• Able to handle multiple tasks and meet deadlines in a fast-paced environment.
• Willing to learn, ask questions, and follow instructions; completes tasks with reliable follow-up.
• Clear written and verbal communication skills and a professional demeanor.
• Able to work independently on routine tasks with minimal guidance and supervision.
• Understands the importance of confidentiality and handles sensitive information appropriately.
• Works well with others and contributes positively as part of a team.
• Able to work a full-time schedule with flexibility for occasional overtime or extended hours.

Skills & Competencies

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook – strong Word and PowerPoint skills a must.
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

Education & Prior Experience

• Minimum 5 years of experience in project management and client support; experience at a law firm or other high-pace professional services firm is preferred.
• Bachelor’s Degree or equivalent experience is preferred.
• Experience with litigation practices is a plus, but training will be provided for candidates with relevant transferable skills.

The Expected Pay Range For This Position Is $41.38 - $48.5 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Benefits

• Full time employees may be eligible for a discretionary bonus.
• Health insurance with an optional HSA.
• Short term disability, long term disability.
• Dental insurance, vision care.
• Life insurance.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 401K.
• Vacation, sick time.
• An employee assistance program.

Additional Programs

• Voluntary accident insurance.
• Voluntary life.
• Voluntary disability.
• Voluntary critical illness and cancer insurance.
• Pet insurance.

Equal Opportunity Employer

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.