Legal Support Specialist

Position Summary

This Legal Support Specialist provides advanced administrative support to attorneys engaged in corporate, healthcare and M&A matters. This role requires expertise in corporate, healthcare, and M&A law, and document management. This candidate should be flexible to work overtime as needed.

Key Responsibilities

• Provides comprehensive administrative and legal support to attorneys in the corporate, healthcare and M&A practice areas.
• Drafts, edits, proofreads, and processes legal documents, including correspondence and various corporate documents.
• Manages document workflows including filing, iManage organization, signature collection, and distribution of closing documents.
• Prepares signature pages for execution and distributes same to all closing parties via electronic means (email, SimplyAgree, Docusign, Adobe E-Sign, etc.).
• Compiles fully executed transaction documents via PDF, including inserting executed signature pages as well as any related Exhibits/ Schedules.
• Supports corporate closing logistics and project management in M&A transactions.
• Updates and maintains transaction related information and legal files (both paper and electronic); organizes, scans and files documents in a designated order.
• Manages document deliveries and tracks final executed documentation.
• Reviews and coordinates invoices and billing, correspondence, and expense reimbursements.
• Opens new client matters and submits conflicts request for new matter openings.
• Prepares draft engagement letters.
• Maintains calendars in Outlook, arranges client meetings, prepares agendas and audits responses, arranges travel, and collates documents.
• Receives and/or screens telephone calls for supported attorneys and conveys messages as necessary.
• Assists with overflow work and special projects.
• Provides backup support to Legal Support Specialist team.

Qualifications

• Skills & Competencies:
  • Experience with complex legal documents.
  • Strong attention to detail; established organizational, analytical, and critical-thinking skills; and the ability to manage time effectively.
  • Excellent interpersonal and communication skills (written and verbal), with the ability to collaborate well in a team.
  • Ability to work under pressure to meet strict deadlines.
  • High degree of professionalism and discretion in handling confidential information.
• Education & Prior Experience:
  • Bachelor’s Degree or equivalent experience preferred.
  • 3+ years of corporate law experience.
• Technology Proficiency:
  • Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly.
  • Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.

Expected Pay Range

The Expected Pay Range For This Position Is $36.30–$42.52 per hour. Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Benefits

• Full time employees may be eligible for a discretionary bonus.
• Health insurance with an optional HSA.
• Short term disability, long term disability.
• Dental insurance, vision care.
• Life insurance.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 401K.
• Vacation, sick time.
• An employee assistance program.

Additional Programs

• Voluntary accident insurance.
• Voluntary life, voluntary disability, voluntary critical illness and cancer insurance.
• Pet insurance.

Equal Opportunity Employer

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.