Legal Support Specialist

Key Responsibilities

• Maintain and organize litigation case files (electronic and physical), ensuring accuracy, consistency, and compliance with firm and court protocols
• Prepare, format, proofread, and process legal documents, including pleadings, motions, discovery materials, and correspondence
• Cook, format, proofread, and process legal documents, including pleadings, motions, discovery materials, and correspondence
• Cook, format, proofread, and process legal documents, including pleadings, motions, discovery materials, and correspondence
• Coordinate and execute e-filings in state and federal courts, ensuring adherence to jurisdictional rules and deadlines
• Maintain litigation calendars and track key dates, including court appearances, filing deadlines, and depositions
• Assist with discovery processes, including document collection, review, production, and organization
• Prepare deposition materials, exhibits, trial binders, and hearing notebooks
• Manage document databases, including scanning, coding, and organizing case materials for efficient retrieval
• Conduct basic legal and factual research to support case strategy and attorney requests
• Track and manage service of process and document deliveries, ensuring proper execution and documentation
• Assist with preparation of tax-related legal documents, filings, and correspondence
• Compile and organize documentation for tax planning and transactional matters
• Prepare tax agendas, reports, and supporting materials for client matters
• Assist in assembling and maintaining closing binders and transaction records
• Manage attorney calendars, including scheduling of meetings, court appearances, and client engagements
• Handle time entry, matter opening, engagement letter preparation, and billing coordination, including invoice review and processing
• Arrange travel and process expense reimbursements
• Communicate professionally with clients, opposing counsel, courts, and internal stakeholders
• Prepare reports, correspondence, and general administrative documentation
• Provide overflow and backup support to other legal support staff as needed
• Contribute to team operations by supporting workflow demands across litigation and tax practices

Qualifications

• Established understanding of tax litigation laws as they relate to individuals, partnerships, estates and corporations
• Familiarity with IRS, State and local tax agencies, including Franchise Tax Board
• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong attention to detail, organizational skills and ability to manage time effectively
• Excellent interpersonal skills, communication skills and the ability to collaborate well on a team
• The ability to work under pressure to meet strict deadlines
• Bachelor’s Degree or equivalent experience preferred
• Minimum 5 years of experience as a legal secretary in a business law practice with exposure to the tax litigation practice area
• Curiosity and adaptability with respect to evolving AI tools and technologies in the professional services environment
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing
• Proactive approach to adopting emerging AI technologies and contributing to a culture of innovation

Expected Pay Range

The expected pay range for this position is $53.12 - $58.14 per hour. Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.