Legal Support Specialist

Position Summary

The Legal Support Specialist provides high-level administrative and legal support to multiple attorneys within the litigation practice group. This role requires a dependable, proactive professional who is comfortable managing a broad range of responsibilities that support attorneys’ day-to-day workflow.

Key Responsibilities

• Provide day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.
• Edit, proofread, and process legal documents upon request of assigned attorneys, including preparing correspondence, memoranda, documents, presentations, or other practice specific documents.
• Create and maintain tracking tools for client contact lists, business development activities, deadlines, status of assignments, and provide updates upon request.
• Provide status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed.
• Follow up on outstanding tasks, documents, or pending approvals ensuring workflow moves forward according to agreed timelines.
• Aid in preparing employee benefits and risk management training materials, including formatting PowerPoint presentations and coordinating logistics.
• Cook with court reporters, process servers, e-discovery vendors, translators, or printing services to ensure timely deliverables and logistics.
• Manage attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access, and dial-in information).
• Assist with new client matter intake by submitting conflict check requests, opening new matters, and preparing draft engagement letters.
• Support with billing activities, including proofreading invoices and assisting with billing and engagement inquiries.
• Cook with firm travel agency to book domestic and international travel arrangements.
• Prepare and submit expense reports and reimbursement requests accurately and timely.
• Organizes and maintains electronic and paper legal files in accordance with designated filing standards.

Qualifications

• Strong attention to detail, organizational, and time-management skills.
• Responsive and professional, with a focus on providing excellent client service.
• Able to format documents and PowerPoint presentations using firm templates.
• Able to handle multiple tasks and meet deadlines in a fast-paced environment.
• Willing to learn, ask questions, and follow instructions; completes tasks with reliable follow-up.
• Clear written and verbal communication skills and a professional demeanor.
• Able to work independently on routine tasks with minimal guidance and supervision.
• Understands the importance of confidentiality and handles sensitive information appropriately.
• Works well with others and contributes positively as part of a team.
• Able to work a full-time schedule with flexibility for occasional overtime or extended hours.

Skills & Competencies

• Strong attention to detail, organizational, and time-management skills.
• Responsive and professional, with a focus on providing excellent client service.
• Able to format documents and PowerPoint presentations using firm templates.
• Able to handle multiple tasks and meet deadlines in a fast-paced environment.
• Willing to learn, ask questions, and follow instructions; completes tasks with reliable follow-up.
• Clear written and verbal communication skills and a professional demeanor.
• Able to work independently on routine tasks with minimal guidance and supervision.
• Understands the importance of confidentiality and handles sensitive information appropriately.
• Works well with others and contributes positively as part of a team.
• Able to work a full-time schedule with flexibility for occasional overtime or extended hours.

Education & Prior Experience

• Minimum 5 years of experience in project management and client support; experience at a law firm or other high-pace professional services firm is preferred.
• Bachelor’s Degree or equivalent experience is preferred.
• Experience with litigation practices is a plus, but training will be provided for candidates with relevant transferable skills.

Technology

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook – strong Word and PowerPoint skills a must.
• Exceptional computer skills with the ability to learn new software applications quickly.

Pay Range

The Expected Pay Range For This Position Is $40.66 to $43.41 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Benefits

• Full time employees may be eligible for a discretionary bonus.
• Health insurance with an optional HSA.
• Short term disability, long term disability.
• Dental insurance, vision care.
• Life insurance.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 401K.
• Vacation, sick time.
• An employee assistance program.
• Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.

Additional Information

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.