Legal Secretary Transactional

Responsibilities

• Manage complex calendars and heavy scheduling demands
• Coordinate domestic and international travel arrangements
• Handle expense reports, invoice processing, and vendor payments
• Support high-volume client intake and matter opening processes
• Review and assist with client billing activities, ensuring compliance with billing guidelines and engagement terms
• Partner closely with Revenue and Finance teams throughout the monthly billing cycle
• Monitor and respond to incoming communications
• Coordinate meetings across multiple stakeholders and time zones
• Prepare, revise, proofread, and format legal and business documents
• Maintain accurate records and provide general administrative support to attorneys and practice teams

Requirements

• Experience supporting attorneys, executives, or senior professionals in a law firm or professional services environment
• Strong organizational and time management skills
• Ability to manage multiple priorities while meeting tight deadlines
• Excellent verbal and written communication skills
• Strong attention to detail and commitment to accuracy
• Confidence to proactively follow up, take initiative, and work independently
• Advanced relationship-building skills with attorneys, clients, and colleagues
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and legal/business support technologies
• Experience with billing, expenses, calendar management, and administrative operations preferred