Legal Secretary - Oakland

Responsibilities

• Provide secretarial and administrative support to an Owner, an Income Partner, and an Associate with their Litigation, Construction, and Business Law practices.
• Provide backup support to other secretaries during planned and unplanned absences.
• Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports.
• Exercise strong judgment and maintain confidentiality.
• Timely file documents with various courts and administrative bodies, including electronic filing where applicable.
• Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings.
• Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
• Review and maintain electronic case and administrative files.
• Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates as well as maintain attorneys’ contacts.
• Create New Client Matter Memos, including tracking the status of each.
• Prepare check requests and coordinate payment to vendors as necessary.
• Aid with travel arrangements and prepare and track expense reimbursements.
• Absorb other duties and responsibilities as assigned.

Qualifications

• A high school diploma is required; a bachelor’s degree is preferred.
• Minimum of 7-10 years of legal secretary experience, preferably supporting a Partner/Principal or Senior Attorney.
• Prior experience in Litigation, Construction, and Business Law is also highly desirable, though not required.
• Proven track record of strong customer service skills.
• Clear and effective written and verbal skills.
• Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
• Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
• Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocuments, Best Authority, Compulaw/ProLaw; Aderant preferred.

Compensation

The pay range for this position is the hourly equivalent of $85,000 – $115,000 annually. Actual compensation will be commensurate with experience, qualifications, skillset, and successful track record. Annual discretionary bonuses, competitive health insurance benefits, and 401(k) with a partial match are offered when individuals are eligible for benefits.

Benefits

We encourage all interested candidates to apply by emailing a cover letter and resume to staffrecruiting@bwslaw.com.

Burke, Williams & Sorensen, LLP is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.