Legal Secretary (Real Estate & Business Law) - Oakland

Description Of Responsibilities

• Provide secretarial and administrative support to an Equity Partner, an Income Partner, and two Associates with their Real Estate and Business Law practices.
• Draft, proofread, and revise various documents, including correspondence, memoranda, letters, and emails.
• Exercise strong judgment and maintain confidentiality.
• Aid in coordinating and preparing for meetings and conference calls.
• Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
• Review and maintain electronic case and administrative files.
• Maintain assigned attorneys’ calendars as well as maintain attorneys’ contacts.
• Enter attorney’s time according to Firm billing practices as requested.
• Create New Client Matter Memos, including tracking the status of each.
• Prepare check requests and coordinate payment to vendors as necessary.
• Assist with travel arrangements and prepare and track expense reimbursements.
• Aid in transactional closing binders and closing checklists.
• Provide backup support to other secretaries during planned and unplanned absences.
• Ability to work overtime as needed.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Minimum of 5-8 years of legal secretary experience, preferably supporting a Partner/Principal or Senior Attorney.
• Prior experience in Real Estate and Business Law is highly desirable, though not required.
• Paralegal certification is also highly desirable, though not required.
• Proven track record of strong customer service skills.
• Clear and effective written and verbal skills.
• Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
• Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
• Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocs, Best Authority, CompuLaw/ProLaw; Aderant preferred.

Compensation

The annual compensation range for this position is $85,000 to $105,000. The salary offered within this range will depend upon qualifications and experience.