Legal Secretary - Litigation

Our client is seeking a highly organized, detail-oriented Legal Secretary to support a busy litigation practice in Austin, TX. The ideal candidate will have strong litigation support experience, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced legal environment.

Responsibilities

• Assist multiple attorneys through all stages of litigation from case inception through post-trial and appeal
• Prepare, edit, and proofread legal documents and correspondence including briefs, pleadings, motions, discovery, notices, letters, memoranda, and reports
• Organize and maintain electronic and paper files
• Maintain and track attorney calendars, schedules, and case deadlines
• Schedule meetings, conferences, and appointments for multiple attorneys
• Coordinate travel arrangements and related logistics
• Enter, edit, and finalize attorney billable time and client billings in accordance with Outside Counsel Guidelines
• Maintain confidentiality of attorney work product and client information
• Utilize litigation databases and eDiscovery platforms for document management, searches, transcript loading, and coding
• Ensure compliance with federal and state court filing requirements, rules of procedure, and formatting standards
• Conduct factual research and respond to inquiries using internet and private search resources
• Provide administrative and litigation support as needed and assist with additional departmental projects

Qualifications

• Bachelor’s degree required; equivalent experience considered
• Prior litigation and appellate support experience required
• Experience with electronic filing systems in Texas state and federal courts, including federal circuit courts of appeals
• Knowledge of ABA Litigation Codes preferred
• Experience with eDiscovery platforms, document review, coding, searches, and productions preferred
• Proficiency in Microsoft Office Suite and video conferencing platforms
• Strong attention to detail and exceptional organizational skills
• Ability to prioritize competing deadlines and manage multiple attorney assignments
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in both in-office and remote environments
• Demonstrates professionalism, discretion, sound judgment, and confidentiality
• Willingness to learn complex processes and legal procedures
• Some overtime and/or travel may be required

Pay

$65,000 - $85,000 per year