Legal Secretary - Litigation

About the role

Allen Matkins, a law firm with over 285 attorneys, was founded with deep roots in real estate and has grown to include prominent litigation, corporate, tax, labor and employment, land use, and environmental practices. The firm is known for its market-leading solutions, pragmatism, and exceptional quality, and is guided by core values of valuing its people, delivering high-quality work, and fostering a collaborative environment.

Responsibilities

• Complete assignments including drafting, revisions, and finalization of correspondence, pleadings, court forms, memoranda, and redline comparisons
• Conflicts checks, opening new client matters, and obtaining conflicts waivers, if necessary
• Draft and serve discovery documents
• Aid attorneys with arranging and preparing for depositions
• Aid with trial preparation and trial support
• Manage calendar relevant dates
• Process vendor invoices, organize files, prepare expense reports, and manage attorney monthly billings
• Arrange for travel, meetings/depositions (in office or out of office); and remote court appearances
• State, civil, complex federal and appellate filings (manual and/or electronic, where applicable) and service of pleadings
• Maintain and organize physical and electronic attorney files in accordance with department policies, practices, and procedures
• Attend training sessions as required or requested by the Firm
• Production, including creation of flash drives and/or pdf of same for transmittal to client, along with hard copies
• Retrieve and assemble exhibits and hearing binders, as needed
• Provide peer support

Requirements

• High school diploma or equivalent; college degree preferred
• 5-7 years of law firm experience at a litigation desk preferred

Qualifications

• Ability to work through complex document markups and instructions in a timely manner
• Ability to multi-task, manage and process workflow timely and accurately
• Extensive knowledge of Federal and State court electronic filing systems, PACER, ADR and JAMS mediation processes
• Knowledge of various court rules on the state and federal levels
• Effective communication skills with clients, attorneys, co-workers, and management
• Minimum typing speed of 70 wpm
• Proficiency in Microsoft Suite, including, but not limited to Word, Excel, Adobe and Outlook
• Advanced proficiency in NetDocs or similar programs
• Familiarity with Aderant or other accounting software is a plus
• Proficiency in Forms Workflow or other Judicial Council programs to efficiently access necessary court forms
• Ability to work as a team player, proactive, flexible, organized, and able to work under pressure

Skills

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail
• Ability to handle confidential information

Benefits

Not specified

Pay

$80,000.00 - $110,000.00 per year

Schedule

Not specified