Legal Secretary - Litigation

About the role

Vedder's New York office is looking for a Legal Secretary to join their team. This position is available full-time.

Responsibilities

• Handle all levels of support to attorneys and paralegals, providing high-level client service including document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and emails, maintaining and updating client files, and other tasks as assigned.
• Prepare, revise, format, and finalize a wide variety of legal documents.
• Aid attorneys with new client and matter intake applications, conflicts checks, waiver letters, and auditor response letters.
• Accurately enter attorney time into timekeeping system to meet daily deadlines.
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies including email filing within iManage system.
• Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support.
• Prepare and submit expense reports.
• Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements.
• Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively.
• Arrange client and group meetings with calendar appointments and other hospitality arrangements.
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries.
• Open, review and route mail as directed.
• Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs.

Qualifications & Required Experience

• Bachelor’s degree preferred.
• Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required.
• Knowledge of and experience working in Securities Litigation and Enforcement preferred.
• Knowledge of basics Bankruptcy Litigation preferred.

Skills & Competencies

• Knowledge in formatting briefs, pleadings and other litigation documents.
• Knowledge of e-filings and New York and Federal Court procedures.
• Excellent written and verbal communication skills.
• Ability to deal courteously and effectively with others.
• Ability to read, interpret and follow instructions.
• Ability to work core business hours with flexibility for overtime, as required.
• Personable, professional, detailed-oriented and a problem solver.
• Able to prioritize tasks in a high-pressure environment.
• Strong organizational skills combined with the ability to work independently on several projects at one time.

Pay

$70,000/yr. to $95,000/yr.

Schedule

The working hours of this position will be 9:30 a.m. to 5:30 p.m.

Benefits

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.