Legal Secretary - Litigation and Insurance Defense

About the role

We are looking for a Legal Secretary to support attorneys and legal staff in a fast-paced contract position. This role requires strong organizational ability, sound judgment, and the confidence to manage deadlines, correspondence, and court-related administrative work with accuracy.

Responsibilities

• Must have e-filing, editing, and drafting experience.
• Manage incoming telephone communications, direct matters appropriately, and ensure messages are handled promptly.
• Establish and close legal matter files, maintain docket records, and keep case information organized and up to date.
• Enter attorney time accurately, support billing-related documentation, and assist with routine administrative tracking.
• Coordinate attorney and paralegal schedules, monitor critical dates, and calculate filing or response deadlines.
• Arrange litigation support services such as court reporters, translators, and videographers, and follow up to obtain transcripts when needed.
• Review court dockets and case records to gather status information and support legal teams with file-related research.
• Prepare and submit electronic filings in state and federal courts while ensuring compliance with applicable filing procedures.
• Draft, format, proofread, and process legal and administrative documents, correspondence, and transmittal materials with close attention to detail.
• Maintain organized electronic records by saving relevant emails and legal documents within the firm’s file management systems.
• Support attorneys with expense reporting, travel coordination, and additional administrative assistance for the broader team as needed.

Requirements

• At least 3 years of legal secretary experience, with insurance defense and civil litigation strongly preferred.
• Working knowledge of state and federal court filing procedures, including electronic filing practices.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word, in an office environment that requires strong attention to detail.
• Experience managing attorney calendars, tracking deadlines, and handling multiple priorities with accuracy.
• Familiarity with legal research and practice support tools such as LexisNexis and document or case management systems.
• Strong typing, transcription, proofreading, and data entry skills with careful attention to detail.
• Ability to support billing, documentation, and general administrative functions while maintaining confidentiality and a high standard of conduct.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.