Legal Secretary, Litigation

About the role

Baker Botts, a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking a Litigation Legal Secretary.

Responsibilities

• Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing, or preparing documents and correspondence.
• Establishes, maintains, processes, and/or oversees electronic files, correspondence, databases, records, certificates, and/or other documents.
• Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills.
• Schedules appointments and performs other tasks related to maintaining assignments’ calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements.
• Copies and scans correspondence, documents, and other printed materials.
• Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc.
• Answers telephones and delivers accurate and timely messages.
• Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails/e-submits specific invoices to clients.
• Occasionally inputs attorney time as needed utilizing the Firm’s time entry software.
• Interacts with clients, vendors, attorneys, and staff to maintain good relations.
• Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending.
• Closes files per lawyer requests in Firm software, currently NBI.
• Closes files per lawyer requests in Firm software, currently NBI.
• Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.
• Other projects as assigned by the Partner in Charge and Office Administrator.

Qualifications

• High School Diploma required; Some college and/or PLS Certification desirable.
• At least three years of related office experience that is directly related to the duties and responsibilities specified.
• Knowledge of legal terminology and procedures.
• Strong organizational and records management skills.
• Ability to communicate effectively and with tact and diplomacy, both orally and in writing.
• Ability to maintain confidentiality of all information.
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required. Proficiency with FileSite document management is a plus.
• Proficiency with e-filing in federal and state courts is desired.
• Able to proofread typed material for grammatical, typographical or spelling errors.
• Able to organize and prioritize numerous tasks and complete them under time restraints.
• Must be able to work at a computer for considerable periods of time.

Benefits

Baker Botts is committed to cultivating a culture where our attorneys and staff thrive professionally and personally. We are proud to offer a comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families.

Pay

Position is full-time and requires a five-day workweek and standard hours as outlined in the firm policy manual. Work frequently requires more than the regularly scheduled 37.5 hours per week to perform the essential duties of the position.

Schedule

Position is full-time and requires a five-day workweek and standard hours as outlined in the firm policy manual. Work frequently requires more than the regularly scheduled 37.5 hours per week to perform the essential duties of the position.