Legal Secretary II

Mortgage Solutions Financial (“MSF”) is a national mortgage lender based in Colorado Springs. MSF strongly believes every client should be served with integrity, dignity, and respect. Without compromise, MSF is committed to providing loans that are in the best interest of our clients, not our bottom line. We will continue to educate the community by empowering our clients to make responsible and informed fiscal decisions that result in greater financial peace of mind.

About the role

The Legal Secretary II performs secretarial and administrative functions for in-house counsel, paralegals, and legal leadership. Operating under general supervision, this role handles moderately complex administrative tasks, oversees file management systems, coordinates vendor invoices, and maintains strict confidentiality of sensitive legal records. The position may provide coaching or leadership to entry-level administrative staff while utilizing a working knowledge of mortgage operations to support the department.

Responsibilities

• Perform advanced secretarial duties under general supervision to support in-house counsel and legal operations.
• Maintain legal databases, centralized file systems, minute book records, and company policy documents.
• Prepare legal documents, briefs, escalated borrower correspondence, and company management resolutions using established templates.
• Schedule complex meetings, manage attorney calendars, coordinate travel, and handle project scheduling.
• Oversee office supply inventory, track expenses, prepare vendor invoices, and manage payment processing.
• Maintain confidentiality of proprietary client, loan, legal, and corporate information.
• Handle moderately complex problems independently, escalating high-risk matters to paralegals or attorneys.
• Provide leadership, coaching, and peer mentoring to subordinate administrative staff.
• Support cross-functional initiatives involving General Counsel, Licensing, Contracts, and Facilities.
• Provide coverage and back-up support for front lobby operations by greeting guests, issuing visitor badges, escorting visitors, inventory, supply ordering, breakroom cleaning, and handling incoming phone inquiries.

Pay

$29.18 to $32.93 per hour, depending on experience.

Benefits

MSF offers a comprehensive benefit package and PTO (paid time off) for eligible employees, including:

• Health, Dental, and Vision Insurance
• Health Savings Account and Flexible Spending Account options
• Life and AD&D coverage
• Voluntary Supplemental Life, Short-Term, and Long-Term Disability insurance
• Voluntary Supplemental insurance
• Company retirement plan option for eligible employees

Location: 7450 Campus Drive, Suite 200, Colorado Springs, CO 80920. This is an on-site, non-exempt position.