LEGAL SECRETARY 2

ARIZONA STATE BOARD OF NURSING
The mission of the Arizona State Board of Nursing is to protect and promote the welfare of the public by ensuring that each person holding a nursing license or certificate is competent to practice safely.

Job Location: 1740 West Adams Street, Suite 2000, Phoenix, Arizona 85007

Salary: $20.00 - $24.50 Hourly

About the role

The Legal Secretary 2 provides legal secretarial and office administrative support requiring considerable knowledge of legal procedures, forms, and documents; provides legal secretary support to Board attorneys; prepares a variety of complex legal correspondence, using technical knowledge and expertise; and completes legal notices and forms. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust.

Responsibilities

• Answers a variety of inquiries concerning the progress of investigations or legal actions.
• Completes data entry in ORBS/electronic databases and maintains follow-up records relating to department legal matters; creates simple forms and surveys; and electronically files document submissions and Board documents.
• Receives and screens a variety of correspondence and telephone calls.
• Provides guidance and technical direction to other board employees as requested; provides back up support in taking and preparing Board Meeting and committee minutes; and provides staff support for committees as assigned.

Requirements

• High school diploma or equivalent.
• At least 5 years of Legal Secretary experience.
• At least 1 year of Google Suite experience.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

Skills

• Knowledge of Arizona Nurse Practice Act, general administrative law and policies, and procedures for case management.
• Proficiency in Microsoft Windows, Google Suite, Word, Excel, computer-based case management systems and portals, as well as office equipment.
• Strong command of English grammar and usage, in addition to legal and medical terminology sufficient to effectively prepare orders, decisions, and correspondence.
• Excellent organizational, typing, word processing, and proofreading skills.
• Strong oral and written communication skills.
• Effective time management and ability to manage a heavy workload with a high level of accuracy and production.
• Ability to utilize legal forms and formats sufficient to prepare investigative reports and consent agreements; make decisions and compose general correspondence.
• Ability to effectively manage projects and meet deadlines.
• Ability to review and interpret ALJ reports; understand laws, rules, policies, and procedures.
• Ability to recognize and engage those with different backgrounds and perspectives to bridge gaps in understanding differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.

Benefits

• Sick leave.
• Vacation with 10 paid holidays per year.
• Paid Parental Leave: Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance.
• Retirement plan.
• Life insurance and long-term disability insurance.
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.