Legal Secretary II

About the role

Provide secretarial and administrative support to the Legal Division.

Responsibilities

• Prepare, proofread, edit, and format legal correspondence, pleadings, memoranda, reports, contracts, and other legal documents.
• Maintain electronic and physical legal files in an organized and confidential manner.
• Schedule meetings, hearings, depositions, and appointments; maintain docketing calendars.
• Aid with and record administrative hearings.
• Receive, screen, and route telephone calls, emails, and correspondence.
• Draft routine correspondence and legal forms for attorney review.
• Assist with document production, discovery, records requests, and case file organization.
• File documents with courts, administrative agencies, or other governmental entities as directed.
• Monitor deadlines and maintain calendaring systems to ensure timely completion of assignments.
• Process incoming and outgoing mail, including service of process, and maintain records of legal correspondence.
• Maintain office supplies and assist with general administrative support for the legal division.
• Perform data entry and maintain databases and tracking systems.
• Prepare and submit travel claims and reimbursement forms.
• Handle confidential information with discretion and professionalism.
• Perform other duties as assigned.

Requirements

• Knowledge of legal terminology, procedures, and document preparation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong proofreading, grammar, and written communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple assignments while meeting deadlines.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent interpersonal and customer service skills.
• Ability to work independently and collaboratively with attorneys, staff, and external stakeholders.
• Experience with electronic document management and case management systems is preferred.

Qualifications

• High school diploma or equivalent required; associate degree or legal secretary/paralegal certificate preferred but not required.
• Minimum of three (3) years of experience as a legal secretary, legal administrative assistant, or in a comparable legal support role.
• Experience working in a law firm, government legal office, or corporate legal department preferred.

Skills

• Knowledge of legal terminology, procedures, and document preparation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong proofreading, grammar, and written communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple assignments while meeting deadlines.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent interpersonal and customer service skills.
• Ability to work independently and collaboratively with attorneys, staff, and external stakeholders.
• Experience with electronic document management and case management systems is preferred.

Benefits

See the State of Oklahoma's employee benefits here.

Pay

$56,610

Schedule

Full time

Agency Contact

Contact the agency for additional information.