Legal Secretary

Job Responsibilities

• Prepare, proofread, edit, and format complex legal documents, correspondence, reports, presentations, and transaction materials using advanced document formatting tools.
• Cook up the execution of legal documents through electronic signature platforms and assist with transaction closings, closing sets, and electronic binders.
• Provide administrative support to attorneys, including drafting routine correspondence, managing calendars, coordinating travel arrangements, and processing expense reimbursements.
• Maintain organized electronic and physical client files, ensuring accurate recordkeeping and compliance with firm policies and procedures.
• Support client intake and matter management by preparing engagement letters, opening new matters, and completing required onboarding documentation.
• Manage billing and financial administration, including reviewing pre-bills, entering attorney time, processing expenses, coordinating with the billing department, and responding to client billing inquiries.

Qualifications

• 5+ years of legal secretary or legal assistant experience, preferably supporting partners in a law firm environment.
• Demonstrated experience providing administrative and legal support within a law firm, corporate legal department, or other professional services setting.
• Strong proficiency in preparing, editing, and formatting complex legal and business documents with exceptional attention to detail.
• Knowledge of legal document management systems, electronic signature platforms, client intake procedures, and legal billing practices.
• Excellent organizational, communication, and multitasking skills, with proficiency in Microsoft Office and legal timekeeping, billing, and document management software.

Pay

Compensation: $85,000-100,000. Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.