Legal Secretary

Responsibilities

• Provide day-to-day administrative and legal support up to four attorneys, helping manage priorities and maintain efficient workflow.
• Cook up calendars, schedule meetings, and track important deadlines using litigation calendaring tools and Outlook-integrated systems.
• Handle electronic filing and service of legal documents in state courts, federal courts, and jurisdictions outside the state as needed.
• Open new legal matters and ensure case information is entered accurately and organized according to firm procedures.
• Prepare and process attorney expense reimbursements in a timely and accurate manner.
• Aid with litigation support activities, including document handling, deadline coordination, and case-related administrative tasks.
• Work closely with legal secretaries, administrative staff, and word processing resources to support team operations effectively.
• Step into assignments with minimal onboarding, using sound judgment and initiative to maintain continuity of attorney support during leave coverage.

Requirements

• At least 3 years of recent legal secretarial experience supporting defense litigation matters.
• Hands-on experience with e-filing and service procedures for California state courts and federal courts, including familiarity with out-of-state filings.
• Working knowledge of California state and federal court rules, local procedures, and related administrative requirements.
• Proficiency with Milana calendaring software or a comparable rules-based docketing system integrated with Outlook.
• Strong organizational skills with the ability to manage multiple attorneys, shifting priorities, and competing deadlines.
• Demonstrated ability to work remotely with professionalism, responsiveness, and limited supervision.
• Experience with calendar management, case coordination, document review, and general legal administrative support.

Qualifications

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Skills

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Benefits

Robert Half offers competitive compensation and benefits, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Pay

Compensation will vary based on experience and location. Please visit roberthalf.gobenefits.net for more details.

Schedule

The schedule for this role is typically full-time, but may vary based on the needs of the client. Please visit roberthalf.gobenefits.net for more details.