Legal Secretary

We are looking for an experienced Legal Secretary to support a busy litigation practice in Houston, Texas. This is a long-term contract position.

About the role

You will work alongside attorneys handling complex civil and business disputes, with involvement across discovery, case coordination, and trial preparation. The ideal candidate will bring strong organizational judgment, confidence managing deadlines, and the ability to keep litigation matters moving efficiently in a fast-paced legal environment.

Responsibilities

• Prepare, format, and finalize litigation documents such as pleadings, motions, discovery materials, correspondence, and other case-related filings.
• Maintain attorney calendars by tracking court dates, filing deadlines, depositions, hearings, mediations, and other critical litigation events.
• Coordinate the preparation of materials for trial, arbitration, mediation, and depositions, including exhibits, witness binders, and supporting case documents.
• File legal documents through Texas state court e-filing systems while ensuring compliance with court rules, procedures, and deadlines.
• Organize case records, document productions, and litigation databases so attorneys can quickly access accurate and current information.
• Support discovery efforts by assembling information, reviewing incoming materials, and assisting with the preparation of responses and related documentation.
• Communicate professionally with clients, court staff, opposing counsel, experts, and other parties involved in active matters.
• Draft case updates, summaries, and administrative reports that help attorneys monitor progress and prepare for upcoming litigation milestones.

Requirements

• At least 3 years of experience in a legal secretary or litigation support role.
• Background supporting attorneys in litigation matters such as commercial disputes, business litigation, insurance defense, personal injury defense, or other complex civil cases.
• Working knowledge of Texas state court procedures, filing requirements, and deadline management.
• Proficiency with Microsoft Office, Adobe Acrobat, and legal document or case management systems.
• Strong understanding of legal terminology, discovery workflows, and trial preparation support.
• Excellent organizational skills with the ability to manage multiple assignments under tight deadlines.
• Effective written and verbal communication skills, along with a high level of professionalism and discretion.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.