Legal Secretary

Essential Functions

• Demonstrate knowledge and status of current cases and projects, utilizing available resources.
• Support four+ attorneys in employment law matters and provide backup support as needed.
• Act as liaison between internal departments and outside agencies.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested.
• Communicate with clients on a regular basis.
• Aid in billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation, and schedule depositions.
• Various office and client filing.
• Proofread documents.
• Perform other office administrative functions as needed.

Qualifications/Skills

• At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Experience with labor and employment law a plus.
• Solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Punctual with excellent attendance.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.

Qualifications

• High School diploma or equivalent required.
• 4-year college degree preferred.

Benefits

• Medical, dental, vision, life and disability insurance.
• 401(k) Retirement Plan.
• Flexible Spending and Health Savings Account.
• Firm-paid holidays, vacation and sick time.
• Employee assistance program and other firm benefits.