Legal Secretary
Responsibilities
- Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time.
- Cook up appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism.
- Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared.
- Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content.
- Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity.
- Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements.
- Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants.
- Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed.
- Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects.
Requirements
- At least 5 years of legal secretarial experience, including substantial work in defense litigation environments.
- Recent hands-on experience supporting California civil litigation matters.
- Demonstrated background in trial preparation, including assembling and managing documents for hearings and trial proceedings.
- Strong working knowledge of court filing processes, including e-filing and preparation of court-ready legal documents.
- Proven ability to manage complex calendars, track deadlines, and coordinate multiple priorities with minimal supervision.
- Proficiency in Microsoft Word and familiarity with case management or document management systems.
- Excellent organizational, written, and verbal communication skills.
- Typing speed of 70 words per minute or higher preferred.
Qualifications
- Legal Secretarial Experience
- Experience in Defense Litigation
- Hands-On Discovery Experience
- Knowledge of Court Filing Procedures
- Organizational and Communication Skills
- Typing Speed
Skills
- Legal Secretarial
- Defense Litigation
- Discovery
- Court Filing Procedures
- Organizational and Communication
- Typing Speed
Benefits
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Lifetime Disability Insurance
- Life Insurance
- 401(k) Plan
Pay
Competitive compensation and benefits package.
Schedule
Flexible schedule to accommodate your needs.
Robert Half
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
About the Role
We are looking for an experienced Legal Secretary to support litigation attorneys in Walnut Creek, California. This position plays a key role in keeping legal matters organized, deadlines on track, and court-related documents prepared accurately for filing and trial activity. The ideal candidate brings strong knowledge of California civil litigation procedures, exercises sound judgment in a fast-paced environment, and communicates effectively with attorneys, clients, and outside parties.