Legal Secretary

About the role

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

Responsibilities

• Engage in the work of the attorney by demonstrating knowledge and awareness of current cases and projects, utilizing available resources to support case progress.
• Provide support to attorneys in employment law matters and offer backup support as needed.
• Answer phones and communicate with clients on a daily basis.
• Act as liaison between internal departments and outside agencies.
• Prepare and revise correspondence, pleadings, documents, and other clerical assignments as directed.
• Handle a wide variety of complex, confidential, and time-sensitive material.
• Run conflict checks and open new client engagements as requested.
• Maintain calendars, CLE records, reports, and time entries.
• Book and organize travel arrangements, including flights, hotels, and transportation; modify reservations as needed.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation and schedule depositions.
• Perform office and client filing; proofread all documents for accuracy.

Requirements

• Three years of recent legal secretarial experience within a law firm or professional services firm.
• Typing 65+ wpm.
• Experience with law firm billing software preferred; familiarity with state and federal rules and procedures.
• Strong understanding of legal terminology and court-specific filing requirements.
• Experience with trial preparation and briefs.
• Punctual with excellent attendance.
• Proficient in generating Tables of Authorities.
• Strong verbal and written communication skills, with excellent proofreading ability.
• Able to multitask, meet deadlines, and balance workload effectively.
• Knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and the ability to work well in a cooperative, small office environment and communicate effectively with attorneys and support staff at all levels.

Qualifications/Skills

• High school diploma or equivalent required.
• Four-year college degree preferred.

Benefits

• Medical, dental, vision, life and disability insurance.
• 401(k) Retirement Plan.
• Flexible Spending & Health Savings Account.
• Firm-paid holidays, vacation, and sick time.
• Employee assistance program and other firm benefits.