Legal Secretary

Duties and Responsibilities

• Maintain electronic case files and update as needed following set protocols for search ease.
• Aid in the preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters.
• Aid in the preparation of administrative filings/exhibits in agency matters.
• Aid in the preparation of exhibits for submission in a variety of matters.
• Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
• Complete monthly expense reports for assigned attorneys.
• Aid attorneys with monthly client invoicing in conjunction with our billing department.
• Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm’s travel agency.
• Prepare notebooks and proofreading of documents.
• Run conflict checks and open new client engagements in conjunction with our new business team.
• Continued knowledge and basic status of current cases and projects of assigned attorneys.
• Handle a wide variety of complex and confidential, time-sensitive material.
• Perform other administrative duties as assigned.

Skills and Educational Requirements

• 3 years minimum legal experience, preferably in employment law.
• Solid understanding of basic technical legal terminology.
• Solid experience working in ECF and California state e-filing systems.
• Solid experience in working with document database system (Netdocs or similar).
• Proficiency in Windows environment including Word and Outlook.
• Familiarity with state and federal rules and procedures, general legal procedures.
• Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
• Experience supporting 4 plus active attorneys at one time a strong plus.
• Experience with trial preparation a plus.
• Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
• Able to multi-task while maintaining quality work product and timely respond to deadlines as well as able to balance workload.
• Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
• Reliable with punctuality and attendance.
• Associate Degree or 4-year college degree preferred, or relevant experience considered.

Pay

The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

Benefits

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.