Legal Secretary

About the Role

Addison Group is partnering with our client to hire a skilled Legal Secretary to support attorneys within a busy legal environment. This role is responsible for providing administrative and clerical support, ensuring efficient day-to-day operations, and assisting with the preparation and management of legal documentation. The ideal candidate is highly organized, detail-oriented, and experienced in handling sensitive information with discretion.

Key Responsibilities

• Manage incoming calls for attorneys and legal staff, taking detailed and professional messages
• Prepare, format, and proofread legal correspondence and documents across various practice areas, including real estate matters
• Coordinate the setup of new client files, including conflict checks and file organization (both digital and physical)
• Draft and process client engagement documentation and ensure proper execution
• Assist with document creation and revisions using industry-specific software and tools
• Support attorneys with filings and documentation related to state and regulatory requirements
• Organize and maintain legal records, including title documents and supporting materials for review
• Compile and finalize closing binders and related documentation
• Handle incoming and outgoing mail, ensuring timely and accurate distribution
• Enter attorney and paralegal billable time into the appropriate system
• Maintain organized filing systems and ensure documents are stored accurately
• Provide general administrative and client support as needed
• Perform additional duties to support the legal team and office operations

Qualifications

• 3–5 years of experience in a legal administrative or legal secretary role (commercial real estate experience preferred)
• High school diploma or equivalent required
• Proficiency in Microsoft Office applications, including Word and Excel
• Experience with document editing and redlining, including working with PDF and Word conversions
• Strong typing accuracy and familiarity with general office equipment
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with time entry and client interaction
• Familiarity with legal terminology, particularly within real estate documentation
• Strong organizational skills and attention to detail
• Ability to work both independently and collaboratively
• Professional demeanor with a high level of reliability and accountability
• Flexibility to work additional hours when needed

Pay & Schedule

• Compensation: $60,000 – $70,000 annually
• Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Onsite)
• Type of Employment: Direct Hire
• Industry: Legal Services

Benefits

• Medical, dental, and vision insurance
• Paid time off