Legal Secretary, 7m FTC

About the Role

The role of Legal Secretary will provide assistance to our team in Milan to ensure excellent client service. This role is offered on a seven-month fixed-term contract to provide maternity cover, starting on 1 February 2027.

Responsibilities

• Administrative Support:
  • Answering phone calls, managing correspondence, and greeting clients.
  • Scheduling and coordinating appointments, meetings, and conferences for lawyers.
  • Maintaining calendars and reminding lawyers of important tasks and deadlines.
  • Inbox management.
  • Assisting in drafting of Letter of Engagements.
  • Coordinating with other staff and external agencies as required.
  • Organising couriers.
  • Travel arrangements for the legal team, including arranging visas where needed.
• Document Management:
  • Preparing, typing, and formatting documentation into the firm house style.
  • Organising and maintaining documents in the electronic filing system.
  • Paper and digital archiving of documents following the firm’s policy and quality standards.
  • Proofread documentation as required.
  • Keep clear records on new business intake for the legal team.
• Legal Assistance:
  • Conducting research and compiling information for attorneys.
  • Assisting lawyers in preparing and assembling bundles.
• Client Interaction:
  • Assisting with billing and accounting tasks, including preparing invoices and following up on payments.
  • Opening new matters and assisting with the onboarding process for new clients.
• Case Management:
  • Keeping track of legal case timelines and informing lawyers of upcoming deadlines.
  • Managing case files and other records in a confidential manner.

Qualifications

• At least 3 years of legal secretarial experience.

Skills

• Strong organisational and multitasking skills.
• Fluent in English.
• Computer literate.
• Excellent written and verbal communication skills.
• Attention to detail and high level of accuracy.
• Proficiency in legal terminology and understanding of legal processes.
• Proficiency with office software, including word processing, spreadsheets, and legal research platforms.
• Discretion and the ability to maintain confidentiality.