Legal Risk Coordinator

We are looking for a detail-oriented Legal Operations Coordinator to support legal and insurance-related administrative work for a growing organization in Fayetteville, Arkansas. This is a long-term contract position suited for someone who can manage sensitive records, coordinate documentation across multiple business entities, and bring consistency to complex administrative processes.

Responsibilities

• Oversee the organization and maintenance of confidential corporate files for roughly 40 related entities, ensuring records remain accurate and accessible.
• Convert legal and administrative documents into well-structured digital and physical filing systems to support efficient retrieval and retention.
• Keep minute books and corporate governance materials current by updating records and verifying documentation completeness.
• Coordinate document-driven projects from initiation through completion, monitoring timelines and resolving gaps in information.
• Maintain tracking systems for deadlines, status updates, and required follow-up actions related to legal and insurance documentation.
• Identify opportunities to improve recordkeeping and administrative workflows, then help implement more efficient practices.
• Work closely with company leadership on special assignments and ongoing operational initiatives that require discretion and precision.
• Prepare, organize, and manage business records using tools such as Google Workspace and other document management platforms.
• Support legal and insurance administration tasks that may include filing coordination, records review, and calendar-based follow-up activities.

Requirements

• At least 1 year of experience in a legal, corporate administrative, insurance, compliance, executive support, or similar office environment.
• Strong ability to handle confidential information with discretion, sound judgment, and a high level of integrity.
• Excellent organizational skills with consistent attention to detail across recordkeeping, document control, and project coordination.
• Proven ability to manage multiple assignments independently while meeting deadlines and maintaining accuracy.
• Effective written communication skills, including document preparation and clear correspondence.
• Proficiency with Google Workspace and confidence using electronic document management systems.
• Familiarity with legal or insurance-related records, such as corporate files, account records, electronic records, or filing documentation, is preferred.
• Willingness to learn new technology and incorporate AI tools into daily administrative work; experience with Claude is a plus.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.