Legal Receptionist / Bookkeeper

About the role

We are looking for a dependable Legal Receptionist / Bookkeeper to support a busy law office. This position combines front-desk coordination, administrative support, and day-to-day bookkeeping assistance in a detail-oriented legal setting focused on bankruptcy and probate matters. The ideal candidate is highly organized, comfortable managing multiple priorities, and able to contribute to a welcoming and efficient office environment.

Responsibilities

• Coordinate client meetings and manage attorney schedules to keep daily operations running smoothly.
• Welcome visitors, answer incoming calls, and handle front-office communication with discretion.
• Support routine financial tasks by entering data, preparing invoices, and assisting with basic accounting records.
• Use bookkeeping software such as QuickBooks to maintain accurate financial information when needed.
• Organize legal documents, client files, and internal records to ensure materials are easy to access and properly maintained.
• Provide administrative assistance to attorneys and office staff across a variety of day-to-day needs.
• Help maintain an orderly office environment by handling general clerical and operational support tasks.

Requirements

• Prior experience in a legal reception, legal administrative, or comparable office support role within a fast-paced law firm environment.
• Hands-on bookkeeping experience, including familiarity with data entry, billing, or related accounting support functions.
• Working knowledge of QuickBooks is strongly preferred.
• Bilingual communication skills in English and Spanish are preferred.

Skills

• Strong organizational abilities with the capacity to manage multiple tasks accurately and efficiently.
• Excellent verbal and written communication skills, along with a detail-oriented client-service approach.
• Proficiency with Microsoft Office and standard office systems and equipment.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.

Benefits are available to contract/temporary professionals.