Legal Receptionist

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About the role

We are seeking a Receptionist for our San Diego office. The ideal candidate thrives in a fast-paced, friendly environment, handles day-to-day challenges, and adapts to shifting priorities while maintaining professionalism.

Responsibilities

• Answer a multi-line phone system promptly and courteously, routing calls to the proper extensions across multiple office locations
• Maintain friendly and professional customer interactions via telephone and internet chat
• Document and communicate team actions, irregularities, and ongoing needs to support continuity
• Assist with catering orders, setup, and cleanup
• Maintain conference rooms and administration calendars
• Interact professionally with internal and external clients at all levels
• Handle incoming and outgoing mail, deliveries, and courier services
• Prepare and organize legal documents, correspondence, and files
• Order and maintain office supplies
• Maintain confidentiality and exercise sound judgment in delicate situations
• Escort or direct visitors and clients to conference rooms as needed
• Represent the firm’s professional image with a neat and organized reception area
• Notify appropriate personnel of visitor arrivals
• Assist attorneys with tasks such as making outside reservations and scheduling couriers

Requirements

• At least 3 years of experience in legal administration or customer service, preferably in a law firm environment
• Professional appearance, enthusiastic attitude, and clear, courteous telephone voice
• Strong communication skills to interact tactfully and professionally with lawyers, employees, and visitors
• High attention to detail with the ability to multitask and prioritize effectively
• Ability to work under pressure, respond quickly to changing demands, and work both independently and as part of a team
• Basic computer skills and proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
• Excellent time management skills with a proven ability to meet deadlines
• Problem-solving skills and ability to handle physical tasks, including walking with a food cart, bending, lifting, and standing; ability to lift/carry up to 50 pounds

Pay

$25.00 to $27.50 per hour, depending on experience.

Benefits

• Medical, dental, and vision insurance
• Disability and life insurance
• 401K/profit sharing
• Paid holidays
• Tuition reimbursement
• Paid time off, including vacation, personal time, and sick leave

Schedule

Monday through Friday, 8:30 AM to 5:00 PM, in-office.