Legal Process Clerk II

About the Role

Performs a variety of highly responsible and difficult legal document processing tasks within an assigned division, such as Criminal, Traffic, Civil, Family Law, Probate, Juvenile, and Jury, located in Fairfield and Vallejo. Bilingual skills in Spanish/English are highly desirable.

Responsibilities

• Process legal documents and records for the Court based on established legal procedure.
• Examine documents and files for completeness, conformity, and validity.
• Assist customers by phone or at the front counter.
• Enter and retrieve computerized data.
• Compile information and prepare forms, reports, correspondence, and legal documents related to the assignment.
• Prepare a variety of documents such as warrants, writs, orders, subpoenas, notices, and abstracts.
• Compute, receive, classify, explain, and post fees and/or fines, issue receipts, and balance cash drawers.
• Post and vacate motions, trials, hearings, and other proceedings to the calendaring system.
• Perform other related work as required by business needs.

Requirements

• Possession of a high school diploma or its equivalent.
• One (1) year of clerical office experience OR two (2) years of recent, increasingly responsible clerical experience, or any combination of training and experience that could likely provide the desired knowledge and abilities.
• One (1) year of experience in a law office or court environment is highly desirable.
• Keyboarding at a corrected rate of 35 words per minute (wpm) for a five (5) minute test is required. A current, valid keyboarding certificate must be submitted with the application from an accredited school or other agency. The certificate must include the gross number of words typed per minute, the number of errors, and must be signed and dated by the examiner. The certificate may not be more than twelve (12) months old at the time of the application. Online typing certificates will be accepted.

Skills

• Knowledge of office methods and procedures.
• Ability to operate standard office equipment, including personal computers.
• Ability to sort files and documents based on alphabetic, numeric, or alphanumeric systems.
• Ability to search manual, microfilm, or electronic information storage systems to locate information.
• Ability to receive and record fees according to established procedures.
• Ability to maintain accurate records.
• Ability to organize and prioritize work assignments.
• Ability to understand and apply written and verbal instructions and convey information to others.
• Ability to communicate effectively with people of diverse socio-economic backgrounds and temperaments.
• Ability to maintain confidentiality of information.

Schedule

Monday through Friday, 8:00 a.m. to 5:00 p.m.

Physical Requirements and Work Environment

The physical demands and work environment described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, pinch, pull objects or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must routinely lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level and traffic in the work environment are similar to those in a busy office.