Legal Practice Coordinator (Litigation)

About the role

At MoFo, we couldn’t write our own success story without yours. Ready to write your story? Join MoFo as a Legal Practice Coordinator (Litigation) in our Practice Operations Department! This role can be based in Los Angeles, San Diego, Palo Alto, or San Francisco.

The Legal Practice Coordinator is a trusted partner to attorneys and timekeepers, delivering high-impact administrative and practice support in a fast-paced, collaborative environment. This role blends organization, problem-solving, and project coordination to keep attorney schedules, client matters, billing, and practice initiatives running seamlessly. With a strong understanding of legal procedures, firm operations, and client needs, the Legal Practice Coordinator provides exceptional service, anticipates next steps, and consistently delivers high-quality work that helps the practice perform at its best.

Responsibilities

• Administrative Coordination: Manage calendars, deadlines, travel, and meetings. Serve as key contact for internal and external clients; screen communications. Maintain client, matter, and contact data in Outlook and Salesforce. Manage files in compliance with records and confidentiality policies. Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.
• General Practice Support: Draft, edit, and finalize legal and administrative documents. Coordinate practice projects, meetings, research, and events. Support client development efforts, including pitches and meetings. Partner with Billing, Marketing, IT, and Office Services.
• Billing and Financial Administration: Manage attorney time entry and ensure timely submission. Assist with budgets, projections, and client reports. Support billing, invoicing, and client inquiries; assist with collections as needed. Process expenses, reimbursements, and invoices.
• Travel and Meeting Logistics: Arrange domestic and international travel. Coordinate meetings, conferences, and client events. Prepare itineraries and distribute materials.