Legal Operations Manager

About the role

VahatiCor is a venture-backed medical technology company developing a new cardiovascular therapy. As the company grows beyond its startup incubator, it is building the legal and contracts infrastructure needed to support its next stage. The Legal Operations Manager will be VahatiCor's first dedicated legal operations hire. This person will manage the contract lifecycle and day-to-day legal operations, serve as the primary point of coordination with outside counsel, and build practical systems and records for a growing medtech company.

Responsibilities

• Manage the contract lifecycle, including intake, drafting from approved templates, redlining, negotiation within approved guidelines, approval routing, execution, and renewal tracking
• Negotiate and manage vendor, consulting, nondisclosure, software, supply, and services agreements within established authority
• Coordinate clinical trial agreements, site budgets, and CRO contracts with Clinical Affairs and outside counsel
• Build and maintain contract templates, playbooks, approval workflows, and a signature authority matrix
• Escalate non-standard terms and material risk issues to outside counsel with clear summaries and proposed next steps
• Maintain corporate records, including board and committee minutes, consents, bylaws, and entity records
• Prepare board meeting materials and coordinate the quarterly board meeting cycle
• Administer equity documentation in Carta, including option grant approvals, board consents, and 409A records, in partnership with Finance and HR
• Coordinate data rooms, diligence requests, and closing checklists for financing transactions
• Manage outside counsel engagements, legal spend, and budget-to-actual reporting
• Implement and administer a scalable contract management system
• Track intellectual property matters with patent counsel, including filings, deadlines, and invention disclosures
• Coordinate policy records, employment agreements and state addenda, and regulatory documentation with the appropriate internal teams and counsel
• Report on contract volume, cycle times, and legal spend

Requirements

• Bachelor's degree
• 5-8 years of experience in contracts, legal operations, or corporate paralegal work
• Demonstrated experience negotiating commercial agreements and exercising independent judgment within defined guidelines
• Working knowledge of corporate governance, equity administration, and financing processes
• Strong organization, discretion with confidential information, and clear written communication

Skills

• In-house experience in life sciences, medtech, or a venture-backed company
• Paralegal certificate or contract management credential, such as NCMA CCCM or WorldCC certification
• Experience with clinical trial agreements, FDA-regulated environments, or IP and patent support
• Hands-on experience with Carta, a contract lifecycle management platform, and electronic signature tools
• Experience building legal processes at an early-stage company

Pay

The anticipated hiring range for this position is $90,000-$110,000. Actual compensation will be determined based on experience, qualifications, geographic location, and other job-related factors.

Benefits

In addition to base salary, the total compensation package may include bonus opportunities, equity, and company-sponsored benefits.

Schedule

This is a remote position. Employees who live within reasonable commuting distance of VahatiCor's Santa Clara headquarters may be asked to attend occasional in-person meetings or activities at the office.