Legal Operations Clerk

Principle Duties And Responsibilities

• Prioritizes and processes incoming mail, faxes, and e-mail, focusing on time-sensitive documents.
• Accurately scans all physical mail received, ensuring it is routed to the appropriate team members for processing.
• Logs and tracks all incoming and outgoing correspondence, including receipt dates, mailing dates, and related information.
• Prepares and processes outgoing legal documents, ensuring appropriate postage and accurate delivery addresses.
• Operates scanners, copiers, fax machines, and other office equipment to manage legal correspondence efficiently.
• Maintains the confidentiality and security of sensitive legal documents in compliance with Bank policies.
• Identifies and escalates complex or unusual issues requiring managerial or legal counsel intervention.
• Maintains and replenishes office supplies and ensures the proper functioning of equipment essential to the role.
• Suggests process improvements to enhance efficiency and reduce errors.

Qualifications

• High School Diploma, or equivalent, required.
• 1 - 2 years’ experience working in an office setting; mailroom or clerical roles, preferred.
• Prior experience working in legal environment, preferred.
• Ability to manage a high volume of documents and prioritize tasks effectively.
• Strong attention to detail when sorting, logging, and distributing documents to ensure accuracy and compliance.
• Proficiency in office software (e.g., Microsoft Office Suite) and mailroom tracking systems.
• Ability to perform tasks with minimal supervision while meeting deadlines.
• Skilled with handling various types of legal correspondence and shifting priorities.
• Clear and professional communication with internal and external stakeholders.
• Capable of identifying issues and proposing solutions to improve operations.