Legal, Finance & Corporate Legal, Administrative Assistant, New York

About the role

We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and legal filings, deal with contracts and intellectual property rights that show our commitment to clients, shareholders, and regulators. This role supports teams consisting of Managing Directors, VPs, and Associates in a dynamic, high-pressure environment.

Responsibilities

• Provide general administrative support, including covering phones, maintaining files, distributing mail, scheduling meetings, and coordinating travel arrangements.
• Offer administrative support in a complex team environment to a group of VPs and Managing Directors.
• Coordinate senior-level internal and external meetings and conference calls for the team.
• Maintain detailed calendars and related logistics for the team.
• Handle a high volume of phone calls and interact professionally with senior-level business leaders.
• Prepare and process travel and expense reports in a timely manner.
• Create slide decks and various reports related to the operation of Legal teams in Dallas and Richardson.
• Prepare correspondence, communications, and organize files, including archiving.
• Perform legal-specific administrative duties, such as legal engagements, legal matter creation, and managing outside counsel invoices.
• Assist attorneys with the creation of recurring legal documents and contracts.
• Support COO team members with divisional programs and initiatives, including summer intern programs, committees, and social networking events.
• Maintain understanding of firm policies and learn key tools and applications (e.g., expense, document management, and vendor management systems).
• Arrange internal and client meetings, including booking conference rooms, registering guests, and ensuring materials are organized.
• Create documents such as PowerPoint presentations and Excel spreadsheets.
• Act as the main point of contact for administrative queries for the department.
• Assist with catering requests to support internal and external meetings.

Requirements

• Minimum 5+ years’ experience as an Administrative Assistant in a law firm, accounting firm, consulting firm, banking, or corporate environment.
• Excellent interpersonal and communication skills.
• Organized, efficient, detail-oriented, and highly motivated.
• Ability to solve problems quickly and efficiently.
• Knowledge of general business, corporate, and government cultures.
• Ability to handle highly sensitive, confidential, and non-routine information.
• Comfortable working with people at all organizational levels.
• Maintains a positive attitude and remains flexible as priorities change.
• Excellent judgment; independent thinker and resourceful.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy, and discretion.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.

About the company

At Goldman Sachs, we commit our people, capital, and ideas to help our clients, shareholders, and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities, and investment management firm. Headquartered in New York, we maintain offices around the world. We believe who you are makes you better at what you do. We’re committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has opportunities to grow professionally and personally.

Pay

The expected base salary for this New York, NY, United States-based position is $70,000-$110,000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits

Goldman Sachs is committed to providing valuable and competitive benefits and wellness offerings. A summary of these offerings, generally available to active, non-temporary, full-time, and part-time US employees who work at least 20 hours per week, can be found here.