Legal Executive Assistant - NYC Office

Key Responsibilities

• Cook up day-to-day office operations to ensure an organized, professional and efficient workplace liaising with internal and external stakeholders as required.
• Support onboarding and offboarding activities for lawyers and staff in collaboration with Human Resources, IT and Finance, ensuring a smooth transition and positive employee experience.
• Cook up lawyer and office administrative requirements including professional memberships, reporting obligations, registrations and related documentation.
• Draft, format, revise and proofread a variety of legal and business documents.
• Oversee Partners' calendars, emails, files, and daily workflows to ensure efficient operations, including schedule meetings and coordinating related details.
• Aid in time entries, billing review, budget tracking, billing deadlines and collections.
• Arrange travel, accommodations and related plans and prepare itineraries.
• Correspond with clients and respond to client inquiries.
• Cook up and arrange logistics for client events, conferences, receptions, seminars and other business development initiatives, maintaining client information in CRM systems and tracking sponsorships and outreach efforts.
• Open, organize, and maintain both electronic and physical files in collaboration with Records Management.
• Guide and mentor team members on best practices and contribute to change efforts through involvement in pilots, task forces, and new program initiatives.
• Act as a role model of the McCarthy Way and Firm values.
• Assist with periodic personal requests.

Qualifications

• A post-secondary education in a legal assistant or administration program, law clerk or paralegal certificate or diploma or a university degree.
• Minimum 3-5 years of experience as a legal assistant or executive assistant.
• Intermediate-Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint), Kofax or Adobe Acrobat as well as familiarity with other tools such as iManage, Client Connect, InTapp Time.
• In-depth knowledge of business and legal terminology.
• A strong understanding of specific legal practice areas may be needed.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.