Legal Executive Assistant Group Leader / Office Coordinator

Essential Duties and Responsibilities

• Prepare, proofread, and finalize legal documents, correspondence, reports, and other materials.
• Manage attorney and client communications, calendars, meetings, and business development contact information.
• Foster collaboration and communication between the Green Bay office and other firm locations.
• Lead the management and administration of a large volume of time-sensitive communications.
• Enter new client and matter information and submit conflict checks in a timely manner.
• Accurately enter and manage attorney time entries.
• Manage attorney expenses and check requests.
• Timely filing and maintenance of paper and electronic documents and records.
• Aid in preparing, reviewing, and finalizing client invoices.
• Maintain accurate records of timekeepers’ CLE credits.
• Assist in managing LEA workflow, staffing assignments, workload distribution, and coverage needs.
• Partner with Practice Group Leaders and Talent on recruiting, onboarding, training, employee development, engagement, and performance management initiatives.
• Provide leadership, coaching, and support to LEA team members, including conducting performance reviews and facilitating ongoing development.
• Monitor attendance, overtime, and time-off requests to ensure effective resource allocation.
• Serve as the primary point of contact for Green Bay office operations, facilities coordination, vendor relationships, office logistics, and special projects.
• Oversee office events, client visits, and onboarding activities.

Critical Competencies

• Ability to effectively lead, coach, and develop team members.
• Strong organizational, prioritization, and time management skills.
• Excellent communication and relationship-building abilities.
• Strong work ethic and a willingness to exert more than the minimum effort.
• Sound judgment, initiative, and problem-solving skills.
• Commitment to professionalism, confidentiality, and exceptional client service.
• Strong collaboration skills and a positive, team-oriented approach.
• Ability to work independently and adapt to changing priorities in a fast-paced environment.
• Commitment to continuous learning and professional development.

Additional Requirements

• Bachelor’s degree or equivalent experience preferred.
• 2-3 years of administrative support and/or leadership experience in a professional office environment.
• 3-5 years of Labor and Employment or Litigation LEA experience, including knowledge of court documents, procedures, and filing in administrative agencies and State and Federal Courts preferred.
• Proficiency in Microsoft Office Suite, Work10, and Adobe Pro.