Legal & Compliance Executive Assistant and Operations Coordinator

Major Responsibilities

• Provide high-level administrative support to the GC/CCO, Deputy CCO, and Assistant General Counsels
• Manage complex calendars, meeting coordination, travel arrangements, and expense reporting
• Prepare and distribute materials, including meeting agendas, summaries, and presentations
• Anticipate needs and help the GC/CCO, Deputy CCO, and assistant general counsels prioritize and manage time effectively
• Serve as a key point of contact and coordinator for the Legal and Compliance Department
• Serve as liaison to other departments to coordinate cross-functional initiatives
• Manage the department’s invoice processing and vendor coordination
• Cook up department-wide logistics, such as team meetings, training sessions, and communications
• Maintain organized department records, templates, and databases to ensure accuracy and accessibility
• Track ongoing projects, deadlines, and deliverables for the Legal and Compliance team
• Identify opportunities to streamline or automate administrative and legal processes
• Partner with Technology and Finance to identify, develop, and implement tools and workflows that improve efficiency and consistency
• Assist in preparing and maintaining corporate and regulatory documents, filings, and policy updates
• Support monitoring and reporting processes related to compliance requirements

What We Value

• 3-5+ years of experience in a Legal, Compliance, or Executive Assistant role within a financial institution, law firm, or similar fast-paced environment
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and collaboration tools (e.g., Teams, SharePoint, etc)
• High level of discretion and professionalism in handling confidential information
• Proactive, adaptable, and resourceful; able to anticipate needs and take initiative
• Comfortable working independently as well as in a collaborative environment

Pay

The base salary of this role is anticipated to be between $100,000-$125,000. In addition to a base salary, the successful candidate will also be eligible to receive a discretionary year-end bonus.

Core Values

We anticipate that candidates will reflect the following SFM core values:

• Smart risk-taking
• Owner’s Mindset
• Teamwork
• Humility
• Integrity

Application Instructions

Apply for this job here: [Insert Application Link]