Legal Executive Assistant (Green Bay)

POSITION SUMMARY

Are you a proactive administrative professional looking for a new career opportunity in the legal industry in Green Bay? As an LEA at Godfrey & Kahn, you are able to work with a specialized team of attorneys, paralegals, and LEAs as part of a larger team. This position requires independent action in a fast-paced, complex environment.

KEY RESPONSIBILITIES

• Lead the management and administration of a large volume of time-sensitive communications
• Maintain attorney business development contact lists through the firm’s CRM
• Consistently and professionally communicate through internal and external calls and emails, building relationships with clients
• Prepare, edit, and finalize correspondence, legal documents, transcription, memos and other materials
• Proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures
• Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed
• Aid in continuous client outreach, contact, relationship building and marketing activities
• Facilitate incoming and outgoing mail
• Manage attorney expenses and check requests
• Timely filing and maintenance of paper and electronic documents and records
• Assist with preparation, review, and finalization of client invoices
• Cook up travel arrangements
• Monitor and report timekeepers’ CLE credits
• Aid in managing attorney board and other pro bono work
• Perform all other duties as assigned

Critical Competencies

• Detail-oriented with strong grammar and proofreading skills
• Strong ability to manage a wide variety of work streams simultaneously with accuracy and speed
• Demonstrate a positive attitude, high energy, and a strong passion for your work
• Be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers
• Demonstrate the highest level of integrity, professionalism, and confidentiality consistent with firm mission, values, and policies
• Exhibit a strong work ethic and a willingness to exert more than the minimum effort
• Engage with clients in a professional, clear, concise, positive, and timely manner
• Apply critical thinking and sound judgment to set priorities, meet deadlines, make decisions and independently resolve complex problems
• Consistently seek opportunities to advance technical and personal skills
• Proactively support internal customers and external clients utilizing the most current technology available
• Communicate with team to gather critical information needed for various duties
• Perform research as requested
• Perform duties as assigned, such as assisting timekeepers with personal matters (schedule meetings, travel arrangements and manage calendars)

Additional Requirements

• Bachelor’s degree or equivalent experience
• Prior litigation or labor & employment experience and familiarity with state and federal court procedures, including electronic filing, are preferred but not required
• Excellent organization, time-management, and prioritization skills
• Proficiency in Microsoft Office Suite, Work10, and Adobe Pro
• Must have good organization skills and strong attention to detail
• Paralegal Certificate and/or paralegal work a plus, but not required