Legal Executive Assistant

Essential Duties and Responsibilities

• Lead the management and administration of a large volume of time-sensitive communications
• Maintain attorney business development contact lists through the firm’s CRM
• Consistently and professionally communicate through internal and external calls and emails, building relationships with clients
• Perform administrative tasks independently
• Prepare, edit, and finalize correspondence, legal documents, transcription, memos and other materials
• Proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures
• Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed
• Auxiliary in continuous client outreach, contact, relationship building and marketing activities
• Manage incoming and outgoing mail
• Manage attorney expenses and check requests
• Timely filing and maintenance of paper and electronic documents and records
• Auxiliary in preparing, reviewing and finalizing client invoices
• Cook up travel arrangements
• Monitor and report timekeepers’ CLE credits
• Auxiliary in preparing, reviewing and finalizing client invoices
• Coordinate travel arrangements
• Monitor and report timekeepers’ CLE credits
• Assist in managing attorney board and other pro bono work
• Perform all other duties as assigned

Critical Competencies

• Show a strong ability to manage a wide variety of work streams simultaneously with accuracy and speed
• Show a positive attitude, high energy and a strong passion for your work
• Show a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers
• Show the highest level of integrity, professionalism and confidentiality consistent with firm mission, values and policies
• Show a strong work ethic and a willingness to exert more than the minimum effort
• Engage with clients in a professional, clear, concise, positive and timely manner
• Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions and independently resolve complex problems
• Consistently seek opportunities to advance technical and personal skills
• Proactively support internal customers and external clients utilizing the most current technology available
• Show initiative and resourcefulness to obtain information needed to perform duties with minimal supervision
• Communicate with team to gather critical information needed for various duties
• Perform research as requested
• Perform duties as assigned, such as assisting timekeepers with personal matters (schedule meetings, travel arrangements and manage calendars)

Additional Requirements

• Bachelor’s degree or equivalent experience preferred
• Excellent organization, time-management, and prioritization skills
• Proficiency in Microsoft Office Suite, Work10, Adobe Pro
• Must have good attention to detail