Legal Executive Assistant

Key Responsibilities

• Coordinating and managing calendars, meetings, and travel logistics for senior executives
• Prioritizing engagements and optimizing time utilization
• Organizing and supporting governance and administrative tasks, including board materials, contract routing, records management, and expense reporting
• Facilitating end-to-end meeting coordination, including agenda preparation, invites, materials distribution, and follow-ups
• Ensuring accurate and timely handling of administrative operations to enable seamless leadership functions

Requirements

• Experience supporting C-suite or senior executives as an Executive Assistant or in a similar role
• Experience managing complex executive calendars and scheduling meetings across multiple stakeholders
• Experience coordinating executive travel logistics, including flights, hotels, and itinerary changes
• Experience organizing meetings end-to-end, including agendas, invites, materials distribution, and follow-ups
• Experience with administrative operations such as contract routing, records management, and expense reporting
• Proficiency with Microsoft 365 (including Outlook), Google Workspace, Teams or Zoom, and document management tools
• Authorized to work in the United States

Preferred Qualifications

• Experience supporting an executive leadership team
• 1-3 years of combined experience as an Executive Assistant, Paralegal, or Legal Assistant in a corporate or law firm environment (Preferably supporting executives within the construction industry or a heavy-industry corporate environment)
• Experience managing sensitive legal correspondence, tracking billable hours, and reviewing legal documents
• Strong background in drafting and reviewing legal documents, contracts, and subcontracts relevant to construction law (e.g., lien waivers, compliance forms)
• Bachelor's degree or equivalent professional experience
• Proficiency with expense reporting tools such as Concur

Benefits

• Comprehensive health insurance, including medical, dental, and vision coverage
• 401(k) retirement plan with company matching
• Paid time off and paid holidays
• Professional development opportunities

Schedule

Supportive and collaborative on-site work environment