Legal Executive Assistant

Job Duties

• Support attorneys through all phases of litigation, including motion practice, discovery, trial preparation, and post-trial matters
• Prepare, edit, format, and proofread pleadings, motions, subpoenas, discovery requests and responses, correspondence, and other legal documents
• Handle electronic filing in both state and federal courts
• Prepare witness binders, trial binders, exhibits, and deposition materials
• Organize and maintain case files and litigation documents
• Monitor docket deadlines and coordinate service of filings
• Manage attorney calendars, schedule meetings, coordinate travel arrangements, and maintain attorney availability
• Enter attorney time and assist with expense reports
• Cook up with clients, court personnel, opposing counsel, and internal departments
• Aid with billing-related matters and day-to-day administrative support

Qualifications

• 5-10 years of legal administrative experience in a law firm environment
• Litigation support experience required
• Strong state and federal e-filing experience
• Experience supporting multiple attorneys in a fast-paced practice
• Advanced Microsoft Word skills, including document formatting and editing
• Strong organizational, time-management, and communication skills
• Ability to prioritize competing deadlines and work independently
• Experience with attorney calendar management, travel coordination, expense reports, and time entry
• Professional demeanor with strong judgment and attention to detail
• Stable work history preferred