Legal Executive Assistant - Disputes

About the role

The Legal Executive Assistant (LEA) - Disputes, working in collaboration with and in support of the firm’s strategic initiatives, supports lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients.

Responsibilities

• Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently.
• Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately.
• Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.
• Develops and maintains professional relationships to ensure teams work together efficiently and effectively.
• Provides clear direction and constructive feedback on projects and assignments.
• Buils trust, resolves conflicts, and collaborates effectively with people at all levels of the organization.
• Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion.
• Maintains and monitors progress of assignments and communicates on behalf of the attorney with support teams to ensure successful project outcomes.
• Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney.
• Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories.
• Conducts research on behalf of the attorney and practice group.
• Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries.
• Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner.
• Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process.
• Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request.
• Provides mentorship and support to LSAs who assist with projects.
• Provides feedback for the professional development of LSAs who assist the attorney’s team.
• Delivers ongoing feedback and mentoring providing opportunities for continued improvement.
• Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place.
• Prepares meeting agenda and ensures presentations and other materials needed are accurately prepared and available.
• Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner.

Requirements

• The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
• Takes initiative to enhance existing and learn additional skills.
• Must demonstrate adaptability and discretion with a commitment to continual development.
• Exhibits the utmost professionalism and discretion.
• Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity.
• Possesses the ability to offer solutions and assists with requests and challenges.
• Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams.
• Proven ability to convey complex information clearly and concisely, both in writing and verbally.
• Be adept at listening and understand the needs and concerns of others.
• Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting.

Qualifications

• The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
• Takes initiative to enhance existing and learn additional skills.
• Must demonstrate adaptability and discretion with a commitment to continual development.
• Exhibits the utmost professionalism and discretion.
• Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity.
• Possesses the ability to offer solutions and assists with requests and challenges.
• Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams.
• Proven ability to convey complex information clearly and concisely, both in writing and verbally.
• Be adept at listening and understand the needs and concerns of others.
• Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting.

Skills

• The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
• Takes initiative to enhance existing and learn additional skills.
• Must demonstrate adaptability and discretion with a commitment to continual development.
• Exhibits the utmost professionalism and discretion.
• Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity.
• Possesses the ability to offer solutions and assists with requests and challenges.
• Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams.
• Proven ability to convey complex information clearly and concisely, both in writing and verbally.
• Be adept at listening and understand the needs and concerns of others.
• Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting.

Benefits

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Pay

The firm’s expected hiring range for this position is $49.45 - $65.52 per hour depending on the candidate’s geographic market location.

Schedule

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.