Legal Executive Assistant

What You'll Do

• Prepare, revise, and format complex legal and transactional documents using Microsoft Word and related Office tools
• Proofread documents for accuracy, formatting consistency, and completeness
• Cover attorney calendars, meetings, conference calls, and travel arrangements
• Support attorneys through fast-moving corporate and transactional workflows
• Open new matters, assist with conflict checks, and maintain accurate client and matter records
• Handle time entry, expense reporting, and billing coordination
• Support file management, including records maintenance and file closing procedures
• Provide professional communication support for clients, attorneys, and internal teams
• Manage high-volume phone and email communications with discretion and responsiveness
• Collaborate closely with administrative team members to ensure seamless support coverage
• Aid with additional operational and administrative tasks as needed

Must-Haves

• Bachelor's degree required
• 5+ years of legal or high-level administrative support experience
• Strong proficiency in Microsoft Office Suite, especially Word, Outlook, Excel, and PowerPoint
• Experience managing multiple priorities in a fast-paced professional environment
• Excellent organizational skills and strong attention to detail
• Ability to maintain confidentiality and exercise sound judgment
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively with a team
• Flexibility to work overtime as business needs require

Nice-to-Haves

• Prior experience supporting attorneys within an M&A, corporate, or transactional legal practice
• Experience working in a large law firm environment
• Familiarity with legal billing and time entry systems
• Exposure to transactional document management or closing-related processes
• Experience coordinating complex travel and scheduling logistics

What Our Client Offers

• Competitive compensation package
• Exposure to sophisticated and high-profile transactional legal work
• Collaborative and professional team environment
• Opportunities for long-term career growth and development
• Comprehensive benefits package
• Stable and well-established organization with a strong reputation in the market