Legal Executive Assistant

Responsibilities

• Provide comprehensive executive and administrative support to assigned attorneys.
• Manage complex calendars across multiple time zones and coordinate internal and external meetings.
• Arrange domestic and international travel, including itineraries, accommodations, and transportation.
• Draft, edit, proofread, and format correspondence, presentations, reports, and legal documents.
• Maintain organized electronic filing systems and manage confidential information with discretion.
• Cook up client communications and serve as a primary point of contact for administrative matters.
• Prepare and submit expense reports while assisting attorneys with time entry and billing deadlines.
• Partner with billing professionals to facilitate invoice review and timely client billing.
• Utilize Microsoft Excel to prepare reports and track administrative data.
• Collaborate with administrative colleagues and business services teams to ensure seamless support.
• Absorb assistance with special projects and other administrative initiatives as needed.

Qualifications

• 5+ years of Legal Executive Assistant or Legal Administrative Assistant experience within a law firm or professional services environment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Experience supporting multiple attorneys and balancing competing priorities.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Professional demeanor with outstanding client service and interpersonal skills.
• Proactive, detail-oriented, and able to work independently in a fast-paced environment.