Legal Executive Assistant

About the role

The Legal Executive Assistant (LEA) supports lawyers by managing the daily functions of an attorney's practice, allowing them to focus on their practice and client interactions. This role requires both administrative competence and a deep understanding of the attorney's practice.

Responsibilities

• Manages attorney projects ensuring deadlines are met and tasks are completed efficiently.
• Serves as a liaison between attorneys, clients, and internal departments, handling inquiries and relaying messages accurately.
• Utilizes independent judgment and decision-making skills when responding on behalf of the attorney.
• Develops and maintains professional relationships to ensure teams work together efficiently and effectively.
• Provides clear direction and constructive feedback on projects and assignments.
• Delegates assignments to LSAs (Legal Support Assistants) and ensures timely and accurate completion.
• Maintains electronic and paper filing systems, ensuring all work products are easily accessible and up to date.
• Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney.
• Coordinates meeting planning and manages logistical details, ensuring presentations and materials are accurately prepared and available.
• Oversees billing matters, ensuring prebills are processed accurately and timely, and final bills are delivered in a timely manner.
• Manages the attorney's calendar, schedules meetings, resolves conflicts, and organizes complex travel itineraries.
• Ensures the attorney's expenses and time entry are assigned to AskLegalSupport and processed correctly in a timely manner.

Qualifications

• High School Diploma or GED.
• Bachelor’s degree in legal studies, business administration, or a related field preferred.
• 5+ years’ experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.
• Proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support.
• Effective communication skills, both verbal and written, with clients, lawyers, business professionals, and firm support teams.
• Ability to prioritize tasks and manage competing demands in a fast-paced setting.
• Expert experience with technology and Firm software, including proficiency in Word, PowerPoint, Excel, and third-party programs.
• Proficiency in virtual firm collaboration tools such as Zoom and Teams.