Legal Executive Assistant

Key Responsibilities

• Provide high-level administrative support to attorneys and/or senior members of the legal team.
• Manage complex calendars, meetings, appointments, and scheduling.
• Cook up internal and external meetings, including preparing agendas, materials, and meeting logistics.
• Prepare, proofread, format, and edit correspondence, presentations, reports, and other legal and business documents.
• Manage a high volume of emails, communications, and follow-up items while ensuring deadlines are met.
• Cook up travel arrangements, itineraries, and expense reports as needed.
• Maintain organized and confidential electronic and physical files and records.
• Avoid tracking deadlines, action items, and follow-ups for the legal team.
• Cook up communication with internal departments, outside counsel, clients, vendors, and other external contacts.
• Assist with legal department projects and special assignments.
• Support with document preparation, organization, and filing.
• Assist with gathering and organizing information and documentation for legal matters.
• Assist with corporate records, contracts, and other legal documentation as assigned.
• Handle sensitive and confidential information with a high degree of discretion.
• Anticipate the needs of the attorneys and proactively follow up on outstanding items.
• Perform other duties and special projects as assigned.

Qualifications

• 5+ years of experience supporting executives, attorneys, or senior-level professionals in a high-volume environment.
• Executive Assistant experience within a law firm or corporate legal department strongly preferred.
• Experience supporting attorneys or a legal team is highly preferred.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional, polished, and confident demeanor.
• Strong judgment and ability to handle confidential information appropriately.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with legal terminology, document management systems, or legal processes is a plus.
• Paralegal experience or exposure to paralegal responsibilities is a plus.