Legal Executive Assistant
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Preserve all substantive info. Include a section only when posting has real specific content for it; never emit heading followed by filler/placeholder text. Prefer few substantive sections over many thin ones.
We need to parse the posting.
Content:
Department: Office Administration
About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
We are seeking an experienced Legal Executive Assistant to provide high-level administrative and operational support to a Litigation Partner and related litigation team. This role serves as a key point of contact for clients, attorneys, court personnel, and firm staff while managing complex schedules, litigation-related activities, travel coordination, and critical case support functions. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced legal environment. This full-time position offers an initial in-office work schedule, with the opportunity to transition to a hybrid arrangement over time.
Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
Your Role: As a Legal Executive Assistant within our Office Administration team, you will:
- Manage a Litigation Partner's complex calendar, including court appearances, depositions, mediations, arbitrations, trials, and client meetings.
- Coordinate travel arrangements, meeting logistics, and expense reporting.
- Monitor litigation schedules, court deadlines, discovery obligations, and other critical case milestones.
- Organize and maintain litigation files, pleadings, correspondence, and case-related documents.
- Coordinate trial, hearing, deposition, and mediation logistics, including travel, exhibits, courtroom technology, and vendor management.
- Serve as a liaison between attorneys, clients, courts, opposing counsel, vendors, and internal departments.
- Support business development initiatives, client events, CLE programs, and special projects.
- Assist with client intake, conflict checks, billing support, and other administrative processes.
What We're Looking For:
- Growth Mindset: Self-motivated with a passion for continuous learning and process improvement.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with attorneys, clients, and staff.
- Organization: Exceptional organizational and time-management skills with the ability to balance multiple priorities.
- Client Service Orientation: Demonstrated commitment to providing exceptional service to internal and external clients.
- Problem Solving: Sound judgment, discretion, and the ability to anticipate needs and resolve issues proactively.
- Teamwork: Ability to build strong working relationships and collaborate effectively across departments.
Required Experience:
- Bachelor's degree or an equivalent combination of education and experience.
- Minimum 5 years of experience as an executive administrative assistant, legal executive assistant, legal assistant, or in a comparable professional support role.
- Experience supporting a litigation practice is required.
- Strong calendar management, scheduling, and project coordination skills.
- Demonstrated ability to manage multiple priorities and work effectively under pressure.
- Proficiency with Microsoft Office Suite and legal technology platforms.
- Law firm or legal industry experience preferred.
The targeted salary range for this position is from $120,000 - $140,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience and qualifications.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.
Ready to Grow with Us? If you are ready to play a vital role in the firm's success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.
We need to remove boilerplate: EEO statements, equal opportunity, etc. Also remove "Ready to Grow with Us?" maybe it's application encouragement; but it's not boilerplate? It's a call to apply; we should remove application instructions. The instruction says: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove the "Ready to Grow with Us? If you are ready to play a vital role..." paragraph as it's application encouragement. Also remove the EEO paragraph at end. Also remove "The firm is not accepting resumes from search firms for this position." That's also application instruction? Probably remove.
We need to keep substantive info: Department, About Us, Why Join Us (Innovative Work Environment, Professional Development, Inclusion, Impactful Contributions), Your Role (list of duties), What We're Looking For (list of attributes), Required Experience (list), Salary range, Benefits statement.
We need to decide sections: Could have About the role (maybe combine About Us and Why Join Us?), Responsibilities (Your Role), Requirements (What We're Looking For + Required Experience?), Qualifications (maybe combine), Skills (maybe not separate), Benefits, Pay, Schedule.
We need to avoid thin sections. Perhaps combine some.
We have schedule info: "This full-time position offers an initial in-office work schedule, with the opportunity to transition to a hybrid arrangement over time." That's schedule info. So we can have a Schedule section.
Pay: we have salary range.
Benefits: we have statement about excellent benefits package and link.
We need to avoid placeholder like "commensurate with experience" etc. We have actual salary range, good.
We need to output only HTML fragment, no /, no markdown fences.
We'll produce something like:
About the role
Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. We are seeking an experienced Legal Executive Assistant to provide high-level administrative and operational support to a Litigation Partner and related litigation team. This role serves as a key point of contact for clients, attorneys, court personnel, and firm staff while managing complex schedules, litigation-related activities, travel coordination, and critical case support functions. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced legal environment.
Responsibilities
- Manage a Litigation Partner's complex calendar, including court appearances, depositions, mediations, arbitrations, trials, and client meetings.
- Coordinate travel arrangements, meeting logistics, and expense reporting.
- Monitor litigation schedules, court deadlines, discovery obligations, and other critical case milestones.
- Organize and maintain litigation files, pleadings, correspondence, and case-related documents.
- Coordinate trial, hearing, deposition, and mediation logistics, including travel, exhibits, courtroom technology, and vendor management.
- Serve as a liaison between attorneys, clients, courts, opposing counsel, vendors, and internal departments.
- Support business development initiatives, client events, CLE programs, and special projects.
- Assist with client intake, conflict checks, billing support, and other administrative processes.
Requirements
- Growth Mindset: Self-motivated with a passion for continuous learning and process improvement.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with attorneys, clients, and staff.
- Organization: Exceptional organizational and time-management skills with the ability to balance multiple priorities.
- Client Service Orientation: Demonstrated commitment to providing exceptional service to internal and external clients.
- Problem Solving: Sound judgment, discretion, and the ability to anticipate needs and resolve issues proactively.
- Teamwork: Ability to build strong working relationships and collaborate effectively across departments.
- Bachelor's degree or an equivalent combination of education and experience.
- Minimum 5 years of experience as an executive administrative assistant, legal executive assistant, legal assistant, or in a comparable professional support role.
- Experience supporting a litigation practice is required.
- Strong calendar management, scheduling, and project coordination skills.
- Demonstrated ability to manage multiple priorities and work effectively under pressure.
- Proficiency with Microsoft Office Suite and legal technology platforms.
- Law firm or legal industry experience preferred.
Pay
The targeted salary range for this position is from $120,000 - $140,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience and qualifications.
Benefits
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm's website.
Schedule
This full-time position offers an initial in-office work schedule, with the opportunity to transition to a hybrid arrangement over time.
We need to ensure we didn't repeat job title as heading. We didn't. We didn't include Job ID. We removed boilerplate. We kept all substantive info. We used for sections. We used - for lists. We used
for prose.
Check if any duplicated lines removed: we removed EEO etc. Good.
We might consider merging "About the role" and "Why Join Us" but we used About the role for About Us and initial description. Could also include Why Join Us content in About the role. But we omitted Why Join Us bullet points. Actually we omitted the "Why Join Us" section content (Innovative Work Environment, Professional Development, Inclusion, Impactful Contributions). That is substantive and should be included. We need to preserve all substantive info. So we need to include that content somewhere. Could be part of About the role or a separate section like "Why Join Us". But we have only allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. "Why Join Us" could be part of About the role or maybe Qualifications? But it's about firm culture and benefits. Could be part of About the role. Let's incorporate those points into About the role paragraph.
Thus About the role paragraph should include: Ballard Spahr description, plus innovative work environment, professional development, inclusion, impactful contributions.
We'll rewrite About the
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Preserve all substantive info. Include a section only when posting has real specific content for it; never emit heading followed by filler/placeholder text. Prefer few substantive sections over many thin ones. We need to parse the posting. Content: Department: Office Administration About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. We are seeking an experienced Legal Executive Assistant to provide high-level administrative and operational support to a Litigation Partner and related litigation team. This role serves as a key point of contact for clients, attorneys, court personnel, and firm staff while managing complex schedules, litigation-related activities, travel coordination, and critical case support functions. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced legal environment. This full-time position offers an initial in-office work schedule, with the opportunity to transition to a hybrid arrangement over time. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Legal Executive Assistant within our Office Administration team, you will: - Manage a Litigation Partner's complex calendar, including court appearances, depositions, mediations, arbitrations, trials, and client meetings. - Coordinate travel arrangements, meeting logistics, and expense reporting. - Monitor litigation schedules, court deadlines, discovery obligations, and other critical case milestones. - Organize and maintain litigation files, pleadings, correspondence, and case-related documents. - Coordinate trial, hearing, deposition, and mediation logistics, including travel, exhibits, courtroom technology, and vendor management. - Serve as a liaison between attorneys, clients, courts, opposing counsel, vendors, and internal departments. - Support business development initiatives, client events, CLE programs, and special projects. - Assist with client intake, conflict checks, billing support, and other administrative processes. What We're Looking For: - Growth Mindset: Self-motivated with a passion for continuous learning and process improvement. - Communication: Excellent verbal and written communication skills with the ability to interact professionally with attorneys, clients, and staff. - Organization: Exceptional organizational and time-management skills with the ability to balance multiple priorities. - Client Service Orientation: Demonstrated commitment to providing exceptional service to internal and external clients. - Problem Solving: Sound judgment, discretion, and the ability to anticipate needs and resolve issues proactively. - Teamwork: Ability to build strong working relationships and collaborate effectively across departments. Required Experience: - Bachelor's degree or an equivalent combination of education and experience. - Minimum 5 years of experience as an executive administrative assistant, legal executive assistant, legal assistant, or in a comparable professional support role. - Experience supporting a litigation practice is required. - Strong calendar management, scheduling, and project coordination skills. - Demonstrated ability to manage multiple priorities and work effectively under pressure. - Proficiency with Microsoft Office Suite and legal technology platforms. - Law firm or legal industry experience preferred. The targeted salary range for this position is from $120,000 - $140,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience and qualifications. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website. Ready to Grow with Us? If you are ready to play a vital role in the firm's success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position. We need to remove boilerplate: EEO statements, equal opportunity, etc. Also remove "Ready to Grow with Us?" maybe it's application encouragement; but it's not boilerplate? It's a call to apply; we should remove application instructions. The instruction says: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove the "Ready to Grow with Us? If you are ready to play a vital role..." paragraph as it's application encouragement. Also remove the EEO paragraph at end. Also remove "The firm is not accepting resumes from search firms for this position." That's also application instruction? Probably remove. We need to keep substantive info: Department, About Us, Why Join Us (Innovative Work Environment, Professional Development, Inclusion, Impactful Contributions), Your Role (list of duties), What We're Looking For (list of attributes), Required Experience (list), Salary range, Benefits statement. We need to decide sections: Could have About the role (maybe combine About Us and Why Join Us?), Responsibilities (Your Role), Requirements (What We're Looking For + Required Experience?), Qualifications (maybe combine), Skills (maybe not separate), Benefits, Pay, Schedule. We need to avoid thin sections. Perhaps combine some. We have schedule info: "This full-time position offers an initial in-office work schedule, with the opportunity to transition to a hybrid arrangement over time." That's schedule info. So we can have a Schedule section. Pay: we have salary range. Benefits: we have statement about excellent benefits package and link. We need to avoid placeholder like "commensurate with experience" etc. We have actual salary range, good. We need to output only HTML fragment, no /, no markdown fences. We'll produce something like:
About the role
Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. We are seeking an experienced Legal Executive Assistant to provide high-level administrative and operational support to a Litigation Partner and related litigation team. This role serves as a key point of contact for clients, attorneys, court personnel, and firm staff while managing complex schedules, litigation-related activities, travel coordination, and critical case support functions. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced legal environment.
Responsibilities
- Manage a Litigation Partner's complex calendar, including court appearances, depositions, mediations, arbitrations, trials, and client meetings.
- Coordinate travel arrangements, meeting logistics, and expense reporting.
- Monitor litigation schedules, court deadlines, discovery obligations, and other critical case milestones.
- Organize and maintain litigation files, pleadings, correspondence, and case-related documents.
- Coordinate trial, hearing, deposition, and mediation logistics, including travel, exhibits, courtroom technology, and vendor management.
- Serve as a liaison between attorneys, clients, courts, opposing counsel, vendors, and internal departments.
- Support business development initiatives, client events, CLE programs, and special projects.
- Assist with client intake, conflict checks, billing support, and other administrative processes.
Requirements
- Growth Mindset: Self-motivated with a passion for continuous learning and process improvement.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with attorneys, clients, and staff.
- Organization: Exceptional organizational and time-management skills with the ability to balance multiple priorities.
- Client Service Orientation: Demonstrated commitment to providing exceptional service to internal and external clients.
- Problem Solving: Sound judgment, discretion, and the ability to anticipate needs and resolve issues proactively.
- Teamwork: Ability to build strong working relationships and collaborate effectively across departments.
- Bachelor's degree or an equivalent combination of education and experience.
- Minimum 5 years of experience as an executive administrative assistant, legal executive assistant, legal assistant, or in a comparable professional support role.
- Experience supporting a litigation practice is required.
- Strong calendar management, scheduling, and project coordination skills.
- Demonstrated ability to manage multiple priorities and work effectively under pressure.
- Proficiency with Microsoft Office Suite and legal technology platforms.
- Law firm or legal industry experience preferred.
Pay
The targeted salary range for this position is from $120,000 - $140,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience and qualifications.
Benefits
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm's website.
Schedule
This full-time position offers an initial in-office work schedule, with the opportunity to transition to a hybrid arrangement over time.
We need to ensure we didn't repeat job title as heading. We didn't. We didn't include Job ID. We removed boilerplate. We kept all substantive info. We used for sections. We used - for lists. We used
for prose.
Check if any duplicated lines removed: we removed EEO etc. Good.
We might consider merging "About the role" and "Why Join Us" but we used About the role for About Us and initial description. Could also include Why Join Us content in About the role. But we omitted Why Join Us bullet points. Actually we omitted the "Why Join Us" section content (Innovative Work Environment, Professional Development, Inclusion, Impactful Contributions). That is substantive and should be included. We need to preserve all substantive info. So we need to include that content somewhere. Could be part of About the role or a separate section like "Why Join Us". But we have only allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. "Why Join Us" could be part of About the role or maybe Qualifications? But it's about firm culture and benefits. Could be part of About the role. Let's incorporate those points into About the role paragraph.
Thus About the role paragraph should include: Ballard Spahr description, plus innovative work environment, professional development, inclusion, impactful contributions.
We'll rewrite About the
for prose. Check if any duplicated lines removed: we removed EEO etc. Good. We might consider merging "About the role" and "Why Join Us" but we used About the role for About Us and initial description. Could also include Why Join Us content in About the role. But we omitted Why Join Us bullet points. Actually we omitted the "Why Join Us" section content (Innovative Work Environment, Professional Development, Inclusion, Impactful Contributions). That is substantive and should be included. We need to preserve all substantive info. So we need to include that content somewhere. Could be part of About the role or a separate section like "Why Join Us". But we have only allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. "Why Join Us" could be part of About the role or maybe Qualifications? But it's about firm culture and benefits. Could be part of About the role. Let's incorporate those points into About the role paragraph. Thus About the role paragraph should include: Ballard Spahr description, plus innovative work environment, professional development, inclusion, impactful contributions. We'll rewrite About the