Legal Department Assistant and Project Analyst

Benefits

• Fuel Your Growth with Love's - company funded tuition assistance
• Paid Time Off
• 401(k) – 100% Match up to 5%
• Medical/Dental/Vision Insurance after 30 days
• Competitive Pay
• Career Development

About the role

The Legal Department Assistant and Project Analyst will serve as the administrative and project support hub for the Legal Department, providing department-wide assistance to a team of attorneys, paralegals, and other legal professionals.

Responsibilities

• Provide scheduling, calendar management, and organizational support to the legal team, including targeted support to the Vice President of Legal and General Counsel, coordinating with internal and external stakeholders.
• Prepare, review, and organize legal documents, contracts, reports, presentations, and correspondence.
• Organize and maintain department files, records, and documentation, both electronic and physical, to ensure timely updates and accessibility.
• Assist with basic financial tasks, including tracking expenses and processing invoices.
• Prepare, file, and track deadlines for corporate filings, reports, and applications.
• Cook, execute, and notarize documents, as needed.
• Liaise with internal departments and external parties, such as vendors, regulatory agencies, and outside counsel, on behalf of the legal team.
• Support department onboarding processes for new team members.

Core Responsibilities

• Administrative Support
• Project and Analytical Support
• Leverage the department’s legal technology platforms and tools to support efficient delivery of work product.
• Leverage AI and generative AI tools to enhance research, drafting, organization, and other workflows, consistent with company policies and confidentiality requirements.
• Serve as a central point of contact for department requests, triaging and tracking projects and tasks across attorneys, paralegals, licensing, and task force workstreams.
• Gather, organize, and present data for department reporting, project evaluations, and decision-making.
• Aid legal team members in developing project management documents such as project schedules, meeting agendas and presentation materials, project plans, status reports, and tracking tools.
• Cook, coordinate resources, and timelines for department projects, including cross-functional task force initiatives.
• Conduct basic electronic research and gather information as directed by department members.
• Afford support for special projects and other duties as assigned by members of the Legal Department.

Qualifications

• Associate’s degree.
• Minimum of two years’ experience in an administrative, paralegal, or operations support role in a law firm or corporate legal department.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and ability to learn new software and programs.
• Excellent written and verbal communication skills.
• Comfort with data gathering, basic analysis, and report preparation.
• An attention to detail and a high level of accuracy, despite multiple interruptions.
• A strong initiative and ability to anticipate department needs with minimal direction.
• Familiarity with legal terminology and procedures.

Preferred

• Bachelor’s degree.
• Experience with project coordination or project management.
• Paralegal certificate or degree from an ABA-approved or institutionally accredited paralegal program.
• Experience with AI and generative AI tools in a professional setting.
• Public Notary designation (or willingness to pursue if requested).