Legal Billing Specialist

Hybrid | Los Angeles, San Francisco, or Irvine, CA Tucker Ellis LLP is seeking an experienced Legal Billing Specialist to join our Billing team. This position may be based out of our Los Angeles, San Francisco, or Irvine office locations and offers a hybrid work schedule. The Legal Billing Specialist will be responsible for managing the billing lifecycle for the firm's Litigation and Corporate practice groups, including complex commercial litigation, labor and employment matters, real estate, mergers and acquisitions, corporate governance, finance, and other transactional matters. This position requires a strong understanding of legal billing requirements, client guidelines, matter structures, timekeeping, electronic billing, and invoice submission processes. The ideal candidate will have a minimum of two years of hands-on law firm billing experience and be comfortable working directly with attorneys, clients, and accounting personnel. Key Responsibilities Manage the end-to-end billing process for Litigation and Corporate matters, including complex commercial litigation, labor and employment, real estate, finance, mergers and acquisitions, and general corporate mattersPrepare, review, finalize, and submit monthly invoices in accordance with client-specific billing arrangements and deadlinesReview attorney, paralegal, and other timekeeper entries for accuracy, appropriate billing descriptions, task/activity codes, and compliance with client requirementsReview invoices for compliance with client-specific billing guidelines and outside counsel billing requirementsReview and process matter-related costs and disbursements, including court filing fees, deposition expenses, expert witness charges, travel expenses, research charges, and transaction-related costsEnsure appropriate billing treatment of retainers, advances, flat fees, success fees, alternative fee arrangements, and other client-specific billing structuresMonitor electronic invoices submitted through client billing platforms and resolve rejected, short-paid, or disputed invoicesResearch and correct billing rejections related to LEDES formatting, UTBMS codes, task/activity codes, time entries, expense classifications, invoice narratives, and client billing guidelinesEstablish working relationships with eBilling vendors; ensure all timekeepers and rates are current within billing platforms and submit updates for client approval as neededTrack invoice status and follow up on outstanding invoices to ensure timely paymentWork closely with attorneys, legal assistants, paralegals, and accounting staff to identify and resolve billing discrepanciesReview client billing guidelines for changes that may impact billing practices and ensure invoices remain compliant with current requirementsAssist with matter billing transfers, write-offs, adjustments, credit memos, and invoice revisions as neededMaintain accurate billing records, client billing profiles, matter information, and supporting documentationAssist with month-end and year-end billing processes, including reporting, reconciliation, and outstanding billing reviewAssist billing attorneys with special reporting and various client-specific reportsPrepare and submit client accruals and other financial reportsCommunicate with clients regarding invoice questions, billing discrepancies, rejected invoices, and payment issuesIdentify recurring billing issues and recommend improvements to billing procedures and workflowsMaintain a working knowledge of electronic billing systems, client-specific billing requirements, and law firm accounting proceduresAssist with other administrative tasks and special projects as needed Qualifications Minimum of two years of direct legal billing experience within a law firm is requiredHigh School Diploma or GED requiredDemonstrated experience billing Litigation and Corporate matters is strongly preferredExperience with Aderant and BillBlast is requiredStrong knowledge of legal billing processes, including billing for litigation and transactional mattersExperience reviewing and submitting invoices through electronic billing platformsStrong understanding of LEDES billing formats, UTBMS codes, task/activity codes, and client-specific billing guidelinesExperience working with e-billing platforms such as Legal Tracker, CounselLink, Collaborati, BillingPoint, and similar systemsExperience researching and resolving e-billing rejections and invoice discrepanciesStrong understanding of law firm timekeeping and billing practicesExperience processing and reviewing litigation- and corporate-related expenses and disbursementsExcellent attention to detail and accuracy, particularly when reviewing high-volume and complex invoicesStrong organizational and problem-solving skills with the ability to manage multiple deadlinesAbility to communicate effectively with attorneys, paralegals, clients, and accounting personnelAbility to work independently while also collaborating effectively with a teamProficiency with Microsoft Office Suite, particularly Excel Compensation Target compensation for this role starts at $80,000 to $110,000 per year. Actual compensation will be determined based on office location, years of experience, relevant skill set, and educational background. What We Offer At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being: Day 1 Benefits: Medical, dental, and vision insurancePaid Time Off: Accrues immediately, plus paid holidaysRetirement Plan: 401(k) with profit-sharing contributionMonthly Contributions: Technology stipends, plus annual HSA contributionHybrid work flexibility Equal Opportunity Employer Statement Tucker Ellis LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive environment for all employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Non-Solicitation Statement Applicants and recruiting agencies: Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices without a signed agreement will become the property of Tucker Ellis LLP, and no placement fees will be paid.