Legal Billing Specialist

About the role

The Legal Billing Specialist manages the full billing cycle from pre‑bill through invoice submission, working closely with attorneys and internal teams to ensure invoices are accurate, timely, and compliant with client requirements. This is a fully remote position based in the Rochester, NY area.

Responsibilities

• Generate, review, and edit client pre-bills for accuracy.
• Coordinate pre-bill distribution and follow up with attorneys for edits, approvals, and timely processing.
• Prepare, review, and submit client invoices according to specific billing requirements.
• Monitor invoice status and resolve missing information, discrepancies, and delays.
• Respond to attorney and client billing questions and requests.
• Review Work in Process (WIP) aging monthly and follow up to ensure matters are billed promptly.
• Partner with billing attorneys, Accounting/Finance, and internal teams to resolve billing issues.
• Maintain accurate and organized billing records and supporting documentation.
• Assist with special projects and additional billing needs as required.

Qualifications

• Legal billing experience is required.
• 23+ years of billing experience within a law firm environment preferred.
• Strong understanding of legal billing practices, terminology, billing cycles, and attorney/client billing requirements.
• Experience managing complex or high-volume billing.
• Experience with Aderant preferred; experience with other legal billing/accounting platforms will also be considered.
• Strong analytical skills and exceptional attention to detail.
• Proficiency in Microsoft Excel and Word.
• Excellent written and verbal communication skills.
• Ability to work effectively with attorneys, clients, and colleagues.
• Self-motivated and comfortable working independently in a remote environment while remaining highly collaborative and responsive.
• Strong customer-service mindset with the ability to manage competing priorities and deadlines.

Benefits

• Health Insurance
• Health Savings
• Dental
• Vision
• 401k
• PTO

Pay

$50,000‑$60,000, based on experience (negotiable)